# Apprenticeship tracking software that counts the on the job hours, the related instruction and the 45 day notices

> Apprenticeship tracking is the record a program sponsor keeps of each registered apprentice: hours worked on the job, related instruction completed, the wage step reached, and every event the Registration Agency has to be told about. The standards are specific. 29 CFR 29.5 sets a time based term at a minimum of 2,000 hours of on the job learning, with 144 hours of related instruction recommended for each year, and 29 CFR 29.3 allows 45 days to notify the agency of a completion or a cancellation. Neurobird holds the apprentice, the hours and the notices on one record.

- URL: https://neurobird.com/apprenticeship/
- Product: Neurobird Apprenticeship Tracking Client Portal
- Niche: apprenticeship tracking
- Buyer: apprenticeship sponsors, employers and joint committees
- Status: in development, open for early access
- Updated: 2026-08-22

## What Neurobird Apprenticeship Tracking does

- Log on the job hours against the work processes the standards actually list
- Track related instruction toward the 144 hours recommended for each year
- Move the wage step when the hours earn it, rather than when somebody remembers
- Raise the 45 day notices on completion, transfer, suspension and cancellation

## How it works

1. **Register the apprentice** Occupation, approach, sponsor, employer and the apprenticeship agreement, with the probationary period set from the program length rather than guessed at.
2. **Log the work** Hours against each work process in the schedule, plus related instruction from the provider, so progress is a number the apprentice can see rather than an impression a supervisor carries.
3. **Notify on time** Completions, transfers, suspensions and cancellations each carry their own 45 day window, and the record keeps what was sent, when, and to which Registration Agency.

## From the source material

> Programs utilizing this approach must still require apprentices to complete an on-the-job learning component of Registered Apprenticeship.

Source: 29 CFR 29.5, standards of apprenticeship, https://www.law.cornell.edu/cfr/text/29/29.5

## Industry context

- **2,000 hours** Minimum on the job learning in a time based apprenticeship, described in a work process schedule. Competency based and hybrid approaches still require an on the job learning component of their own. (source: 29 CFR 29.5, https://www.law.cornell.edu/cfr/text/29/29.5)
- **144 hours** Related technical instruction recommended for each year of apprenticeship, deliverable by classroom, industry course or electronic media, with every instructor either meeting state vocational requirements or qualifying as a subject matter expert. (source: 29 CFR 29.5, https://www.law.cornell.edu/cfr/text/29/29.5)
- **25 percent** Ceiling on the probationary period, which cannot exceed a quarter of the program length or 1 year, whichever is shorter, with full credit toward completion. The eligible starting age is not less than 16 years. (source: 29 CFR 29.5, https://www.law.cornell.edu/cfr/text/29/29.5)
- **45 days** Window to notify the Registration Agency of apprentices who have completed a program, and of transfers, suspensions and cancellations of apprenticeship agreements, with a statement of the reasons. (source: 29 CFR 29.3, https://www.law.cornell.edu/cfr/text/29/29.3)
- **5 years** Retention period for apprenticeship records, running from the making of the record or the personnel action involved, whichever is later. Failing to preserve complete and accurate records is itself noncompliance. (source: 29 CFR 30.12, https://www.law.cornell.edu/cfr/text/29/30.12)
- **7 percent** Utilization goal set for the employment of qualified individuals with disabilities as apprentices, measured for each major occupation group in which a sponsor runs a program. (source: 29 CFR 30.7, https://www.law.cornell.edu/cfr/text/29/30.7)

## Pricing

- Single employer: $89 per month
- Sponsor: $320 per month
- Multi trade: $780 per month

## Questions

### What is apprenticeship tracking?

It is the record a sponsor keeps of every registered apprentice: on the job hours against the work process schedule, related instruction completed, the wage step reached, the probationary period, and the notices owed to the Registration Agency under 29 CFR part 29.

### What are the hour requirements for a registered apprenticeship?

A time based program measures at least 2,000 hours of on the job learning described in a work process schedule. A minimum of 144 hours of related technical instruction for each year is recommended. Competency based and hybrid programs still require an on the job learning component.

### How long do apprenticeship records have to be kept?

Five years from the making of the record or the personnel action involved, whichever is later, under 29 CFR 30.12. That covers selection records, job assignments, hours of training provided and requests for reasonable accommodation.

### Does this register the program for us?

No. Registration and any later modification go through your Registration Agency, which has 90 days to decide on a change. This holds the apprentice records the standards require and raises the notices inside their windows.

### How is the probationary period calculated?

It cannot exceed 25 percent of the program length or 1 year, whichever is shorter, and the apprentice gets full credit for it toward completion. Either party may cancel during probation without stated cause.

## Sources

- [29 CFR 29.5, standards of apprenticeship](https://www.law.cornell.edu/cfr/text/29/29.5)
- [29 CFR 29.3, eligibility and procedure for registration](https://www.law.cornell.edu/cfr/text/29/29.3)
- [29 CFR 29.7, apprenticeship agreement](https://www.law.cornell.edu/cfr/text/29/29.7)
- [29 CFR 30.7, utilization goals for individuals with disabilities](https://www.law.cornell.edu/cfr/text/29/30.7)
- [29 CFR 30.12, recordkeeping](https://www.law.cornell.edu/cfr/text/29/30.12)
- [Apprenticeship.gov, the registered apprenticeship system](https://www.apprenticeship.gov/about-us/apprenticeship-system)

## Contact

- office@neurobird.com
- https://neurobird.com/