# CAM reconciliation software that shows the lease clause behind every recovered dollar

> CAM reconciliation is the annual comparison of estimated common area maintenance charges tenants paid against what the landlord actually spent, with the difference billed or credited per lease. There are roughly 12,000 commercial property management firms in the United States, and most run this in a spreadsheet. Neurobird pools expenses, applies each lease's caps, base years and exclusions, and issues statements with a clause reference behind every line.

- URL: https://neurobird.com/camrecon/
- Product: Neurobird CAM Reconciliation Revenue Recovery Platform
- Niche: CAM reconciliation
- Buyer: commercial property managers
- Status: in development, open for early access
- Updated: 2026-08-21

## What Neurobird CAM Reconciliation does

- Pool operating expenses and mark each line recoverable or excluded
- Apply per lease caps, base years, gross up and exclusions without hand editing formulas
- Calculate pro rata shares from occupied area, not last year's spreadsheet
- Issue tenant statements with a clause reference behind every recovered dollar

## How it works

1. **Abstract the lease terms once** Caps, base years, exclusions, gross up and pro rata basis are captured per lease and reused every year after.
2. **Pool and classify expenses** Pull the expense ledger and mark each line recoverable or excluded, with the reason attached.
3. **Issue defensible statements** Every tenant statement carries the clause reference and the arithmetic, so an audit is a read rather than a rebuild.

## From the source material

> Bank reconciliations must be completed within 30 days of the Issuer’s cutoff date.

Source: ginniemae.gov, https://www.ginniemae.gov/s3/sites/default/files/assets/redirects/cash_and_reconciliations.pdf

## Industry context

- **Per lease** Recovery terms are set in each lease, not by a market standard, so 2 tenants in the same building can owe different amounts on the same expense. (source: Arizona Department of Revenue, commercial lease, https://azdor.gov/business/transaction-privilege-tax/commercial-lease)
- **95%** A common gross up occupancy assumption, used so a partly empty building does not under recover variable costs. (source: Sacramento County Assessor, commercial property addenda, https://assessor.saccounty.gov/content/dam/assessor/forms/Optional%20Addenda%20for%20Commercial%20Properties.pdf)
- **3 to 5 years** Typical audit window a tenant has to challenge a reconciliation, which is why the working papers matter as much as the number. (source: Fresno State property management manual, https://adminfinance.fresnostate.edu/procurement/documents/property-manual-revised-08-24.pdf)
- **12,000** Approximate number of commercial property management establishments in the United States carrying this obligation annually. (source: US Census County Business Patterns, https://www.census.gov/programs-surveys/cbp.html)

## Pricing

- Single property: $140 per property, per month
- Portfolio: $320 per property, per month
- Institutional: $600 per property, per month

## Questions

### What is CAM reconciliation?

CAM reconciliation is the annual process of comparing what tenants paid in estimated common area maintenance charges against what the landlord actually spent, then billing or crediting the difference. Each tenant's share depends on their lease terms, so 20 tenants in 1 building can produce 20 different answers.

### Why do CAM reconciliations get disputed?

Because the recoverable pool is a judgement call and the lease governs it. Caps on controllable expenses, base year stops, capital versus repair treatment and gross up provisions all change the number, and most of that language sits in a PDF rather than the accounting system.

### What is a gross up provision?

A clause that lets the landlord calculate variable expenses as if the building were at a stated occupancy, often 95 percent. Without it, a half empty building under recovers from the tenants who are there.

### Does this replace our accounting system?

No. It reads the expense ledger from it. The reconciliation logic, the lease terms and the tenant statements live here, and the resulting billing goes back to your system.

## Sources

- [Arizona Department of Revenue, commercial lease](https://azdor.gov/business/transaction-privilege-tax/commercial-lease)
- [Sacramento County Assessor, commercial property addenda](https://assessor.saccounty.gov/content/dam/assessor/forms/Optional%20Addenda%20for%20Commercial%20Properties.pdf)
- [Fresno State property management manual](https://adminfinance.fresnostate.edu/procurement/documents/property-manual-revised-08-24.pdf)
- [US Census County Business Patterns](https://www.census.gov/programs-surveys/cbp.html)

## Contact

- office@neurobird.com
- https://neurobird.com/