Hazmat trucking software that keeps training, registration and shipping papers straight
Hazmat trucking is the carriage of hazardous materials by highway under 49 CFR, and it is a paperwork trade as much as a driving one. Every hazmat employee must be retrained at least once every three years and trained within 90 days of a new job function. The carrier registers with PHMSA each year for $250 or $2,575 depending on size, and a written incident report is due within 30 days. Neurobird holds all of it against the driver and the load.
Neurobird Hazmat Trucking in short
- Hold each hazmat employee's training against the three year cycle and the 90 day new hire window
- Keep the shipping paper, the emergency response information and the placards with the load record
- Track the annual PHMSA registration and its fee tier so the certificate is never the thing that lapses
- $2,575 The annual hazmat registration fee for a registrant that is neither a small business nor a not for profit, for registration years 2014 to 2015 and later. 49 CFR 107.612
- $250 The annual registration fee for a small business or a not for profit organisation, plus a $25 processing fee for each registration statement filed. 49 CFR 107.612
- Pricing runs 149 to 899 US dollars per month across 3 tiers. Early access is free.
What hazmat carriers actually deal with
Why it stays broken
Hazmat duties sit across three unrelated places: the driver file, the load, and an annual company registration. The dispatch system knows the load, the safety file knows the driver, and the $2,575 PHMSA invoice connects to neither. So compliance gets reconstructed at audit instead of held as it happens.
49 CFR 172.704 requires recurrent hazmat training at least once every three years, and new hazmat employees trained within 90 days of employment.
Each hazmat employee must receive training that provides an awareness of security risks associated with hazardous materials transportation and methods designed to enhance transportation security.
What the rules say about hazmat carriage
Training cycles, registration fees, notification deadlines and the paper that has to ride with the load.
The annual hazmat registration fee for a registrant that is neither a small business nor a not for profit, for registration years 2014 to 2015 and later.
49 CFR 107.612The annual registration fee for a small business or a not for profit organisation, plus a $25 processing fee for each registration statement filed.
49 CFR 107.612The maximum interval between hazmat training. Security training must also be repeated within 90 days if the security plan is revised mid cycle.
49 CFR 172.704The window for training a new hazmat employee, or one who has changed job function, and the period a training record must be kept after employment ends.
49 CFR 172.704The outer limit for telephone notice to the National Response Center after a reportable incident, as soon as practical and no later than that.
49 CFR 171.15The deadline for submitting a Hazardous Materials Incident Report on DOT Form F 5800.1, counted from discovery of the incident.
49 CFR 171.16Neurobird Hazmat Trucking Compliance Platform
One record per driver and one per load: the training that is current, the endorsement, the shipping paper, the placards that went on, and any incident that came out of it.
- 1Hold each hazmat employee's training against the three year cycle and the 90 day new hire window
- 2Keep the shipping paper, the emergency response information and the placards with the load record
- 3Track the annual PHMSA registration and its fee tier so the certificate is never the thing that lapses
- 4Run an incident from the 12 hour phone call to the 30 day written report without rebuilding the facts
What changes with Neurobird Hazmat Trucking?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Hazmat Trucking |
|---|---|
| A driver's three year training date passes and the first person to notice is a roadside inspector | Hold each hazmat employee's training against the three year cycle and the 90 day new hire window |
| Shipping papers live in the cab and the office copy is a photograph in a text message | Keep the shipping paper, the emergency response information and the placards with the load record |
| An incident happens on a Friday and the 30 day report clock is already running before anyone writes a line | Track the annual PHMSA registration and its fee tier so the certificate is never the thing that lapses |
Who is this for?
The same regulations, three different fleets.
You run a handful of hazmat trucks
The registration, the training dates and the shipping papers are all yours to remember. You need them written down where an inspector's question can be answered in a minute.
Drivers move between hazmat and dry freight
Training is tied to function, and function changes. You need the 90 day window to start when the job changes, not when someone notices.
You need a security plan as well
Certain materials and quantities require a written transportation security plan and training on it. You need the plan version and who was trained on it in the same place.
The load, as your dispatch would run it
Tick a step to move a hazmat load from tender to delivery and watch the driver's training check follow.
| Requirement | Status | Next due | |
|---|---|---|---|
| UN1075 petroleum gases, cylinders, class 2.1 | current | in 42d | |
| UN3082 environmentally hazardous substance, tote | due soon | in 9d | |
| UN1203 gasoline, 7,800 gal, tanker to terminal | current | in 120d | |
| UN1830 sulfuric acid, 42 drums, class 8 | overdue | 3d late | |
| UN1830 sulfuric acid, 42 drums, class 8 | current | in 64d |
Tick a requirement to file evidence against it.
How does Neurobird Hazmat Trucking work?
Qualify the driver
Endorsement, training dates and the function trained for sit on the driver record, and the next due date is derived rather than diarised.
Paper the load
Shipping paper, emergency response information and the placards applied are attached to the load, so the office copy and the cab copy are the same document.
Report an incident once
The immediate telephone notice and the written report draw on the same record, so the 30 day filing is an export rather than an investigation.
Hazmat trucking software questions, answered
Key terms
- What is a hazmat employee under 49 CFR?
- It is anyone whose work directly affects hazardous materials transportation safety, which reaches well past drivers into loaders, packagers and the people who prepare shipping papers. Each one needs initial training within 90 days of the job starting and recurrent training at least once every three years.
- What are the incident reporting deadlines?
- A reportable incident needs a telephone notice to the National Response Center as soon as practical and no later than 12 hours, and a written report on DOT Form F 5800.1 within 30 days of discovery.
How much is the PHMSA registration fee?
For registration years 2014 to 2015 and later the annual fee is $250 for a small business or not for profit, and $2,575 for anyone else, with a $25 processing fee on each registration statement filed.
Does this replace our TMS?
No. It sits beside it. The transport management system moves the freight. This holds the compliance object: which training is current, which paper rode with the load, which placards went on and what happened if something went wrong.
Why we are building this
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Where the requirement comes from
Primary sources, straight from the regulators.
- 49 CFR 172.704, hazmat training requirements Initial, recurrent and security awareness training, plus what a training record has to contain.
- 49 CFR 107.612, amount of the registration fee The fee table by registrant class and registration year, and the processing fee per statement.
- 49 CFR 171.15, immediate notice of certain incidents Which incidents require a telephone notice and the outer limit for making it.
- 49 CFR 171.16, detailed hazardous materials incident reports The written report, the 30 day deadline and when a report has to be updated.
- 49 CFR 172.800, transportation security plans Which materials and quantities pull a carrier into the security plan requirement.
- 49 CFR 177.817, shipping papers What must accompany the load, the shipper certification and how the paper must be accessible.
How much does Neurobird Hazmat Trucking cost?
Priced by driver count because training is a per person obligation. Loads, shipping papers and incident records are unlimited on every tier.
- Up to 10 drivers
- Training cycle tracking
- Shipping paper archive
- Registration reminders
- Up to 75 drivers
- Load level placard record
- Security plan versions
- Incident report builder
- Unlimited drivers
- Multi terminal registration
- Audit export pack
- Priority support
Get free early access
Early access means we load your material profiles and training functions before you type anything, and you keep the account free while we do it.
Straight answer on where this is: The software is in development. Nothing is purchasable today. Early access means you shape it and pay nothing while we build.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.