# Heating oil delivery software that knows which tank is due before the customer calls out of oil > Heating oil delivery is the winter business of forecasting a customer burn, routing a truck and metering fuel into a tank, usually under an automatic delivery agreement. The season is short and measurable: the federal price survey only runs from October through March, and a Northeast home burns roughly 850 gallons to 1,200 gallons across it. Neurobird keeps the tank, the forecast, the delivery ticket and the service call on one customer record. - URL: https://neurobird.com/heatingoil/ - Product: Neurobird Heating Oil Delivery Dispatch Platform - Niche: heating oil delivery - Buyer: heating oil dealers - Status: in development, open for early access - Updated: 2026-08-22 ## What Neurobird Heating Oil Delivery does - Forecast the next fill from degree days and metered gallons rather than a fixed calendar cycle - Give the driver the tank, the fill point and the site notes before the truck leaves the yard - Capture metered gallons and close the ticket at the tank so billing does not wait for paper - Keep service calls and tank history on the same account as the deliveries ## How it works 1. **Know the tank** Tank size, fuel grade, fill point, whether it sits above or below ground and every site note live on the account rather than in a driver memory. 2. **Forecast the fill** Degree days and the gallons actually metered on the last delivery set the next due date, so an automatic delivery customer is filled before the low limit instead of after the phone call. 3. **Close at the meter** The ticket closes at the tank with the metered gallons, the driver and the time, which is what both the invoice and any later dispute get built from. ## From the source material > The IRS requires heating oil and other distillate fuels that are not for highway use to be colored red. Source: US Energy Information Administration, heating oil explained, https://www.eia.gov/energyexplained/heating-oil/ ## Industry context - **1,200 gallons** Upper end of what a Northeast home might burn in a typical winter, from a range starting near 850 gallons, with very little used across the rest of the year. (source: US Energy Information Administration, factors affecting heating oil prices, https://www.eia.gov/energyexplained/heating-oil/factors-affecting-heating-oil-prices.php) - **15 parts per million** Sulfur ceiling for ultra low sulfur heating oil, which New York became the first state to require in 2012 and all six New England states adopted on July 1, 2018. (source: US Energy Information Administration, heating oil explained, https://www.eia.gov/energyexplained/heating-oil/) - **6 months** Length of the heating season the federal weekly price survey covers, running October through March, with residential and wholesale prices collected only inside that window. (source: US Energy Information Administration, Heating Oil and Propane Update, https://www.eia.gov/petroleum/heatingoilpropane/) - **24 hours** The window an underground storage tank owner has to report a suspected release to the implementing agency, unless that agency has set another reasonable period. (source: 40 CFR 280.50, https://www.law.cornell.edu/cfr/text/40/280.50) - **9 grades** Fuel oils the federal tank rules treat as heating oil, from No. 1 through No. 6 including Navy Special and Bunker C, with the exclusion lost once a tank stores oil for resale. (source: EPA, frequent questions about underground storage tanks, https://www.epa.gov/ust/frequent-questions-about-underground-storage-tanks) - **90 days** How long past expiry a Maine oil burner technician can renew with a $50 late fee before reinstatement terms apply, with a 2 year outer limit past which they count as a new applicant. (source: Maine Fuel Board, individual licenses, https://www.maine.gov/pfr/professionallicensing/professions/maine-fuel-board/licensing/individual-licenses) ## Pricing - Small dealer: $199 per month - Dealer: $599 per month - Multi depot: $1,300 per month ## Questions ### What is heating oil delivery? It is the seasonal business of forecasting a customer burn, routing a truck and metering fuel into a tank, usually under an automatic delivery agreement. The season runs October through March, which is also the only window in which the federal survey collects heating oil prices. ### How does automatic delivery forecasting work? It combines the tank size, the gallons actually metered on the last fill and the degree days since. A Northeast home might burn 850 gallons to 1,200 gallons across a winter, and the point of a forecast is to fill before the low limit rather than after the run out call. ### Does this replace our billing system? No. It sits beside it. Billing keeps the ledger. This holds the tank, the forecast, the ticket and the service history, which is the part that currently splits across a routing tool, a clipboard and a service book. ### What about tanks and release reporting? Tank details sit on the customer record, including whether the tank is above or below ground. Where an underground tank is in scope, a suspected release has to reach the implementing agency within 24 hours, and the record of what was found belongs with the account. ## Sources - [US Energy Information Administration, heating oil explained](https://www.eia.gov/energyexplained/heating-oil/) - [US Energy Information Administration, factors affecting heating oil prices](https://www.eia.gov/energyexplained/heating-oil/factors-affecting-heating-oil-prices.php) - [US Energy Information Administration, Heating Oil and Propane Update](https://www.eia.gov/petroleum/heatingoilpropane/) - [40 CFR 280.50, reporting of suspected releases](https://www.law.cornell.edu/cfr/text/40/280.50) - [EPA, frequent questions about underground storage tanks](https://www.epa.gov/ust/frequent-questions-about-underground-storage-tanks) - [Maine Fuel Board, individual licenses](https://www.maine.gov/pfr/professionallicensing/professions/maine-fuel-board/licensing/individual-licenses) ## Contact - office@neurobird.com - https://neurobird.com/