# Hemp processing compliance software that ties every lot to its sample window, its COA and its disposition

> Hemp processing compliance is the evidence a licensed processor keeps to show that each lot it converted was hemp and not marijuana. The federal line is a total THC concentration of no more than 0.3 percent on a dry weight basis, sampled no more than 30 days before the anticipated harvest under 7 CFR 990.24 and tested by a laboratory registered with the DEA. Producers also report to the Farm Service Agency within 30 days of planting. Neurobird holds the lot, the test and the disposition on one record.

- URL: https://neurobird.com/hempprocessing/
- Product: Neurobird Hemp Processing Compliance Compliance Platform
- Niche: hemp processing compliance
- Buyer: hemp processors
- Status: in development, open for early access
- Updated: 2026-08-21

## What Neurobird Hemp Processing Compliance does

- Hold one record per lot: FSA lot number, planting date, sample window, certificate of analysis and disposition
- Diary the pre harvest sampling window from the planting date rather than from memory
- Store certificates of analysis with the total THC figure parsed out, so reports do not get retyped
- Track permit, bond and background check renewal dates across every state you process in

## How it works

1. **Register the lot** FSA lot number, planting date, acreage or intake weight and variety captured once, with the licence it was grown under attached.
2. **Drive the sample window** The pre harvest window is calculated from the planting and anticipated harvest dates, and the sampling agent and laboratory are recorded against the lot.
3. **Close the lot** Certificate of analysis, total THC figure, and the disposition, whether that is release, remediation or disposal, land on the same record and stay there for the audit.

## From the source material

> States and Tribes are continuing to use the standard sampling protocol of sampling every lot within 30 days of harvest.

Source: USDA AMS, hemp frequently asked questions, https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq

## Industry context

- **0.3 percent** Hemp is Cannabis sativa L. with a total delta 9 THC concentration of no more than 0.3 percent on a dry weight basis. Above that line the material is marijuana and must be disposed of under the applicable rules. (source: USDA AMS, hemp FAQ, https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq)
- **30 days** Under 7 CFR 990.3(a)(2) and 990.24, a sampling agent must collect samples for testing no more than 30 days before the anticipated harvest, using post decarboxylation or a similarly reliable method to determine total THC. (source: USDA AMS, hemp FAQ, https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq)
- **July 15** Every licensed producer sets up a Farm Profile with the Farm Service Agency, reports hemp within 30 days of the planting date, and works to a July 15 annual reporting deadline. FSA also issues the lot numbers used to track hemp from production to harvest. (source: USDA AMS, hemp FAQ, https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq)
- **2025** Laboratories that test hemp for compliance must be registered with the Drug Enforcement Administration. On November 14, 2024 USDA extended that registration deadline to December 31, 2025, having previously set January 1, 2025. (source: USDA AMS, hemp FAQ, https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq)
- **$20,000** Georgia charges $500 a year for a hemp processor permit and, effective October 1, 2024, requires a surety bond of at least $20,000 with a maximum of $1,000,000 set by the Commissioner. Permits run through December 31 of the year they are issued. (source: Georgia Department of Agriculture, hemp processor permits, https://www.agr.georgia.gov/hemp-processor-permits)

## Pricing

- Single site: $140 per facility, per month
- Licensed processor: $360 per facility, per month
- Multi state: $640 per facility, per month

## Questions

### What is hemp processing compliance?

Hemp processing compliance is the record keeping a licensed processor has to keep so that every lot it converts can be shown to have come from hemp rather than marijuana. Under the USDA domestic hemp production program, hemp means Cannabis sativa L. with a total THC concentration of no more than 0.3 percent on a dry weight basis, tested before harvest by a laboratory registered with the DEA.

### What are the sampling rules before harvest?

Under 7 CFR 990.3(a)(2) and 990.24, a sampling agent must collect samples for testing no more than 30 days before the anticipated harvest. Testing uses post decarboxylation or a similarly reliable method, so the result is total THC rather than delta 9 alone. Anything above the acceptable hemp THC level has to be disposed of or remediated.

### Who do we report to, USDA or the state?

Usually both, on different clocks. Licensed producers set up a Farm Profile with the Farm Service Agency, report hemp within 30 days of planting, and face a July 15 annual reporting deadline. States and tribes with approved plans run their own licensing, sampling and reporting on top of that.

### Does a processor need a bond?

In some states, yes. Georgia sets its hemp processor permit fee at $500 a year and, effective October 1, 2024, requires a surety bond of at least $20,000 with a maximum of $1,000,000 set by the Commissioner. That bond is a renewal date like any other, and it lapses quietly.

### Does this replace our seed to sale or ERP system?

No. Inventory, batches and finance stay where they are. What lives here is the compliance record: lot identity, sample window, certificate of analysis, disposition and every licence and permit date, joined so an inspector question has one answer.

## Sources

- [USDA AMS, hemp frequently asked questions](https://www.ams.usda.gov/rules-regulations/hemp/frequently-asked-questions-faq)
- [Georgia Department of Agriculture, hemp processor permits](https://www.agr.georgia.gov/hemp-processor-permits)
- [Georgia Department of Agriculture, hemp program](https://www.agr.georgia.gov/hemp-program)
- [Texas DSHS, consumable hemp program](https://www.dshs.texas.gov/consumable-hemp-program)
- [Maine DACF, hemp program](https://www.maine.gov/dacf/php/hemp/)

## Contact

- office@neurobird.com
- https://neurobird.com/