# IFTA fuel tax reporting software that builds the quarter as it happens

> The International Fuel Tax Agreement is a compact among 48 US states and 10 Canadian provinces letting an interstate carrier file 1 quarterly fuel tax return with its base jurisdiction. Records must generally be retained 4 years, covering distance by jurisdiction and fuel purchases. Neurobird accumulates distance continuously, matches fuel to jurisdiction, and keeps the supporting records attached to the quarter.

- URL: https://neurobird.com/iftatax/
- Product: Neurobird IFTA Fuel Tax Reporting Compliance Platform
- Niche: IFTA fuel tax reporting
- Buyer: interstate motor carriers
- Status: in development, open for early access
- Updated: 2026-08-21

## What Neurobird IFTA Fuel Tax Reporting does

- Accumulate distance by jurisdiction continuously rather than reassembling it quarterly
- Match fuel purchases to the jurisdiction and vehicle they belong to
- Flag missing odometer readings and trip gaps while they can still be corrected
- Keep 4 years of supporting records retrievable for audit without a box

## How it works

1. **Accumulate distance** Jurisdiction miles build from ELD or GPS data as trips happen, not from a quarterly export.
2. **Match the fuel** Purchases attach to the vehicle and jurisdiction, so miles per gallon reasonableness is visible before a jurisdiction tests it.
3. **File with the evidence attached** The return computes from the underlying records, and those records stay retrievable for the full 4 year window.

## From the source material

> Maine-based intrastate carriers, and carriers from non-IFTA jurisdictions also must license for fuel tax reporting.

Source: maine.gov, https://www.maine.gov/sos/bmv/vehicles/commercial-vehicles-motor-carrier-services/fuel-tax-licensing-and-reporting

## Industry context

- **58** Member jurisdictions in the agreement, being 48 US states and 10 Canadian provinces, each with its own tax rate. (source: IFTA Inc, https://www.iftach.org/)
- **1,460 days** Standard 4 year record retention period for distance and fuel records supporting a return. (source: FMCSA, https://www.fmcsa.dot.gov/registration/international-fuel-tax-agreement)
- **120** Days in a quarter of trip data, with rates that can change between quarters in individual jurisdictions. (source: IFTA Inc, https://www.iftach.org/)
- **26,000** Pounds gross vehicle weight above which a vehicle generally falls within IFTA scope, alongside 3 or more axle configurations. (source: FMCSA, https://www.fmcsa.dot.gov/registration/international-fuel-tax-agreement)

## Pricing

- Small fleet: $9 per power unit, per month
- Fleet: $16 per power unit, per month
- Multi authority: $26 per power unit, per month

## Questions

### What is IFTA?

The International Fuel Tax Agreement is a compact among 48 US states and 10 Canadian provinces that lets an interstate carrier file 1 quarterly fuel tax return with its base jurisdiction, which then distributes tax to the jurisdictions where fuel was consumed.

### What records does IFTA require?

Distance records showing miles by jurisdiction, and fuel records showing purchases with date, jurisdiction, vehicle and quantity. Records must generally be retained for 4 years from the return due date.

### What triggers an IFTA audit?

Jurisdictions audit a sample of licensees, and inconsistencies such as unreasonable miles per gallon, missing trip data or gaps between reported and actual distance raise the odds. The audit tests your records, not your intent.

### Does this replace our ELD?

No. It reads distance from your ELD or GPS data, matches fuel purchases against it, and turns both into a defensible quarterly return with the underlying records attached.

## Sources

- [IFTA Inc, the agreement](https://www.iftach.org/)
- [FMCSA, International Fuel Tax Agreement](https://www.fmcsa.dot.gov/registration/international-fuel-tax-agreement)
- [FMCSA registration](https://www.fmcsa.dot.gov/registration)

## Contact

- office@neurobird.com
- https://neurobird.com/