# Oral surgery practice software that turns faxed referrals into complete packets

> Oral surgery practice management is the running of an oral and maxillofacial surgery practice as a referral business: taking referrals from general dentists, gathering imaging, history and consents, scheduling around anesthesia, and reporting back to the referring provider. Protected health information moving between practices falls under the HIPAA rules in 45 CFR Part 164, and controlled substance records under 21 CFR Part 1301. Neurobird reads the inbound packet, flags what is missing, and returns the report automatically.

- URL: https://neurobird.com/oralsurgery/
- Product: Neurobird Oral Surgery Practice Document Automation Platform
- Niche: oral surgery practice
- Buyer: oral and maxillofacial surgery practices
- Status: in development, open for early access
- Updated: 2026-08-21

## What Neurobird Oral Surgery Practice does

- Take referrals from fax, portal, email and paper into one structured intake
- Read the packet and flag what is missing before the patient is scheduled
- Collect medical history, anesthesia consent and signatures without printing anything
- Return the operative report to the referring dentist automatically rather than when someone remembers

## How it works

1. **One inbound channel** Fax, email, portal and scanned paper land in the same intake and come out as a structured referral with the patient, the referring dentist and the requested procedure identified.
2. **Flag the gaps early** Missing imaging, an absent medication list or an unsigned consent is flagged before scheduling, so the chase happens while there is still time.
3. **Close the loop automatically** The operative report goes back to the referring practice as part of closing the case, which is what keeps the next referral coming.

## From the source material

> An expert must be a surgeon who is still engaged in the active practice of oral and maxillofacial surgery or can demonstrate enough familiarity with present practices to warrant designation as an expert witness.

Source: aaoms.org, https://aaoms.org/wp-content/uploads/2024/02/AAOMS_code_of_professional_conduct.pdf

## Industry context

- **45 CFR 164** The HIPAA privacy and security rules, which govern how protected health information moves between a referring dentist and a surgical practice and how it is stored. (source: eCFR, 45 CFR Part 164, https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164)
- **21 CFR 1301** Registration requirements for practitioners who dispense or prescribe controlled substances, with the record keeping duties that follow post operative prescribing. (source: eCFR, 21 CFR Part 1301, https://www.ecfr.gov/current/title-21/chapter-II/part-1301)
- **CDC guidance** Federal infection prevention guidance for dental settings covers instrument processing, surface control and safe injection practice, and is what a state inspector works from. (source: CDC, Dental Infection Prevention and Control, https://www.cdc.gov/dental-infection-control/)
- **Public data** National oral health surveillance data is published openly, useful when you are sizing a service line or arguing a case for a second location. (source: CDC, Oral Health, https://www.cdc.gov/oral-health/)
- **Registration lookup** Controlled substance registration and diversion control resources are published by the regulator, including the rules a practice is audited against. (source: DEA Diversion Control Division, https://www.deadiversion.usdoj.gov/)

## Pricing

- Single location: $600 per location, per month
- Group practice: $1,400 per location, per month
- Multi site: $2,500 per location, per month

## Questions

### What is oral surgery practice management?

Oral surgery practice management is the running of an oral and maxillofacial surgery practice as a referral business: taking referrals from general dentists, gathering the records and consents a surgical consult needs, scheduling around anesthesia, and reporting back to the referring provider. The referral relationship is the whole revenue base.

### Why is intake such a bottleneck?

Because a surgical referral needs more than a name. It needs imaging, a medication list, a medical history and often a clearance, and those arrive from 3 or 4 different places in 3 or 4 different formats. The practice ends up as a document assembly operation with a surgical suite attached.

### How do privacy rules affect this?

Protected health information moving between practices is governed by the HIPAA privacy and security rules in 45 CFR Part 164. That covers fax, email, portal transfer and storage, so intake automation has to be built for it rather than bolted on.

### What about controlled substances?

Practices that prescribe or dispense controlled substances register with the Drug Enforcement Administration under 21 CFR Part 1301, with record keeping obligations attached. Post operative prescribing means those records have to be defensible.

### Does this replace our practice management system?

No. Scheduling, charting and claims stay where they are. This handles the referral, the document chase and the report back, then hands structured data to the system you already run.

## Sources

- [45 CFR Part 164, HIPAA privacy and security](https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164)
- [21 CFR Part 1301, DEA registration](https://www.ecfr.gov/current/title-21/chapter-II/part-1301)
- [CDC, dental infection prevention and control](https://www.cdc.gov/dental-infection-control/)
- [DEA Diversion Control Division](https://www.deadiversion.usdoj.gov/)

## Contact

- office@neurobird.com
- https://neurobird.com/