# Private school software that puts the contract, the aid and the balance on one family record

> Private school administration is the business and compliance side of running an independent school: enrollment contracts, tuition and financial aid, student records, state reporting and the filings a tax exempt organisation owes. About 4.7 million US students attend roughly 30,000 private schools, and IRS Form 5578 is due annually from schools that do not file a Form 990. Neurobird puts the contract, the aid award, the balance and the filing calendar on one family record.

- URL: https://neurobird.com/schooladmin/
- Product: Neurobird Private School Administration Document Automation Platform
- Niche: private school administration
- Buyer: private school heads and business managers
- Status: in development, open for early access
- Updated: 2026-08-21

## What Neurobird Private School Administration does

- Issue and track re enrollment contracts with deposits and deadlines per family
- Hold financial aid awards against the contract so the net tuition figure is real
- Track the annual filings a tax exempt school owes and when they are due
- Watch the early attrition signals rather than counting empty desks in August

## How it works

1. **Run re enrollment as a pipeline** Contract issued, aid applied, deposit received, roster locked. Every family sits at a known stage with a date attached.
2. **Hold net tuition honestly** Gross contract, aid, discounts and remission stored together, so net tuition per student is calculated rather than estimated.
3. **Keep the filing calendar** Form 5578, Form 990 where applicable, state reporting and accreditation dates tracked with owners and deadlines.

## From the source material

> Every school must include a statement of its racially nondiscriminatory policy as to students in all its brochures and catalogues dealing with student admissions, programs, and scholarships.

Source: IRS, Form 5578, https://www.irs.gov/pub/irs-pdf/f5578.pdf

## Industry context

- **4.7 million** Approximate private school enrollment in the United States, measured by the federal statistics agency rather than by association membership. (source: NCES, fast facts on private school enrollment, https://nces.ed.gov/fastfacts/display.asp?id=91)
- **Biennial** The Private School Universe Survey is a recurring federal census of private elementary and secondary schools, and it is the closest thing to a full school count. (source: NCES, Private School Universe Survey, https://nces.ed.gov/surveys/pss/)
- **Form 5578** Private schools exempt from federal income tax that do not file a Form 990 must file this annual certification of racial nondiscrimination with the IRS. (source: IRS, Form 5578, https://www.irs.gov/pub/irs-pdf/f5578.pdf)
- **501(c)(3)** Most independent schools operate as tax exempt charitable organisations, which carries governance, disclosure and annual filing obligations separate from anything the state education agency asks for. (source: IRS, charitable organizations, https://www.irs.gov/charities-non-profits/charitable-organizations)
- **Digest** The Digest of Education Statistics publishes long run tables on private school counts, enrollment and staffing, which is what a board benchmark should be built on. (source: NCES, Digest of Education Statistics, https://nces.ed.gov/programs/digest/)

## Pricing

- Small school: $200 per month
- Independent school: $480 per month
- Multi campus: $900 per month

## Questions

### What does private school administration involve?

Private school administration is the business and compliance side of running an independent school: enrollment contracts, tuition and financial aid, student records, state reporting, accreditation and the filings a tax exempt organisation owes. Roughly 4.7 million US students attend private schools, and most of the schools serving them are small enough that one person carries all of it.

### What is Form 5578?

It is the annual certification of racial nondiscrimination that a private school exempt from federal income tax files with the IRS when it does not otherwise file a Form 990. It is due by the 15th day of the fifth month after the end of the organisation's accounting period, and it is easy to miss because it arrives outside the school calendar.

### How many private schools are there in the United States?

The National Center for Education Statistics runs the Private School Universe Survey, a biennial census of private elementary and secondary schools. It has counted around 30,000 schools serving about 4.7 million students, with wide variation in size: many enroll fewer than 150 students.

### Why is net tuition harder to track than it looks?

Because the contract price and the collected price are different numbers. Financial aid, sibling discounts, employee remission and payment plans all sit between them, and they usually live in different places. Net tuition per student is the figure that actually funds the school.

### Does this replace our student information system?

No. Grades, attendance and transcripts stay in the student information system. This holds the business layer: contracts, aid, balances, filings and the early signals that a family is leaving.

## Sources

- [NCES, Private School Universe Survey](https://nces.ed.gov/surveys/pss/)
- [NCES, private school enrollment fast facts](https://nces.ed.gov/fastfacts/display.asp?id=91)
- [IRS, Form 5578](https://www.irs.gov/pub/irs-pdf/f5578.pdf)
- [IRS, charitable organizations](https://www.irs.gov/charities-non-profits/charitable-organizations)

## Contact

- office@neurobird.com
- https://neurobird.com/