# Sprinkler inspection software that turns an ITM visit into a tagged, dated record the fire marshal accepts

> Sprinkler inspection ITM is the inspection, testing and maintenance cycle that keeps a water based fire protection system in service, run on frequencies that range from weekly gauge checks to five year internal pipe examinations. OSHA requires a main drain flow test on each system annually and the inspector's test valve opened at least every two years, and Florida requires the resulting NFPA 25 report to reach the building owner within 30 days and to be kept by the contractor for at least 10 years. Neurobird holds the system, the frequency, the deficiency and the tag on one record.

- URL: https://neurobird.com/sprinkleritm/
- Product: Neurobird Sprinkler Inspection ITM Compliance Platform
- Niche: sprinkler inspection ITM
- Buyer: fire protection contractors
- Status: in development, open for early access
- Updated: 2026-08-22

## What Neurobird Sprinkler Inspection ITM does

- Hold every frequency each system owes, from weekly gauges to five year internal examinations
- Record a deficiency with its severity, so a critical finding starts its own clock
- Track the tag on the main water control valve as a record, not as a photograph
- Prove the NFPA 25 report reached the owner, and when the correction window closes

## How it works

1. **Register the system** Each riser, pump, backflow assembly and standpipe on the property carries its own frequency list, so a semiannual item cannot ride along on an annual visit.
2. **Inspect and tag** The technician records the result, the deficiency and its severity, and the tag that goes on the valve is generated from that record rather than written out by hand.
3. **Notify and close** The report goes to the owner with a date, the correction window runs against that date, and an impairment or an uncorrected critical deficiency escalates before the deadline passes.

## From the source material

> Fire Protection contractors complete a documented inspection, testing, and maintenance of each system and are required to submit their findings to Portland Fire & Rescue within 30 days of the visit to your business.

Source: Portland Fire and Rescue, ITM programme, https://www.portland.gov/fire/pfr-fmo-itm

## Industry context

- **1910.159** The OSHA standard requiring a main drain flow test on each sprinkler system annually and the inspector's test valve opened at least every two years to confirm the system operates. (source: OSHA 29 CFR 1910.159, https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.159)
- **30 minutes** Minimum duration of design water flow that every automatic water supply must be capable of providing, with an auxiliary supply required when the automatic one is out of service. (source: 29 CFR 1910.159, https://www.law.cornell.edu/cfr/text/29/1910.159)
- **18 inches** Minimum vertical clearance, given as 45.7 cm in the rule, required between sprinklers and the material stored below them, and any system with more than 20 sprinklers needs a local waterflow alarm. (source: 29 CFR 1910.159, https://www.law.cornell.edu/cfr/text/29/1910.159)
- **30 days** Florida deadline for the inspecting contractor to get a copy of the NFPA 25 inspection report to the building owner, with a further 90 days for noncritical deficiencies to be corrected before the local authority is notified. (source: Florida Administrative Code 69A-46.041, https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-69A-46-041)
- **72 hours** Time an impairment may go uncorrected in Florida before the inspecting contractor must notify the local authority having jurisdiction, with critical deficiencies reported to the owner within 24 hours. (source: Florida Administrative Code 69A-46.041, https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-69A-46-041)
- **10 years** How long a Florida contractor must keep inspection records for a fire protection system, produced to the State Fire Marshal on request in whatever format the contractor uses. (source: Florida Administrative Code 69A-46.041, https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-69A-46-041)

## Pricing

- Small shop: $179 per month
- Contractor: $595 per month
- Multi branch: $1,400 per month

## Questions

### What is sprinkler inspection ITM?

ITM stands for inspection, testing and maintenance: the recurring work that keeps a water based fire protection system in service. Frequencies run from weekly gauge readings to five year internal pipe examinations, and 29 CFR 1910.159 separately requires an annual main drain flow test and the inspector's test valve opened at least every two years.

### What are the deadlines after a deficiency is found?

They are set by the authority having jurisdiction. Florida is a clear example: the owner gets a copy of the NFPA 25 report within 30 days, noncritical deficiencies have 90 days before the local authority is told, critical deficiencies are reported to the owner within 24 hours, and an uncorrected impairment is escalated within 72 hours.

### Does this replace our field service software?

No. It sits beside it. Field service moves technicians and invoices. This holds the frequency stack per system, the deficiency with its severity, the tag on the valve and the proof the report reached the owner.

### How does it handle buildings in several jurisdictions?

The frequency comes from the standard and the deadline comes from the jurisdiction, so both are properties of the building. A Florida site carries the Florida notice clock, another site carries its own, and the technician sees the same board either way.

### Can an owner see which systems are current?

Yes. Each building has one view showing systems, frequencies, outstanding deficiencies and tag status. You choose what the owner sees and what stays inside the shop.

## Sources

- [OSHA 29 CFR 1910.159, automatic sprinkler systems](https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.159)
- [29 CFR 1910.159 at Cornell LII](https://www.law.cornell.edu/cfr/text/29/1910.159)
- [Florida Administrative Code 69A-46.041, ITM for fire protection systems](https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-69A-46-041)
- [42 CFR 483.90, physical environment for long term care facilities](https://www.law.cornell.edu/cfr/text/42/483.90)
- [CMS Life Safety Code guidance](https://www.cms.gov/medicare/provider-enrollment-and-certification/certificationandcomplianc/lsc)
- [Portland Fire and Rescue, ITM programme](https://www.portland.gov/fire/pfr-fmo-itm)

## Contact

- office@neurobird.com
- https://neurobird.com/