Calibration laboratory software that holds the instrument, the standard and the certificate on one record
A calibration laboratory is a laboratory that compares a customer instrument against a reference standard and issues a certificate stating the result, the standard used and the measurement uncertainty. NVLAP accredits calibration laboratories against ISO/IEC 17025 under 15 CFR part 285, and initial accreditation is granted for a period of one year. FDA rule 21 CFR 820.72 wants the equipment identification, the calibration dates, the person who performed each calibration and the next calibration date on the record. Neurobird holds all of it against the asset.
Neurobird Calibration Laboratory in short
- Hold every instrument with its owner, its interval and the next calibration date, so the recall list stops being a spreadsheet
- Bind each certificate to the reference standard and procedure actually used, and block work on a standard that is out of date
- Keep the uncertainty budget with the scope line it belongs to, ready for the next assessment
- 17025 NVLAP assesses calibration laboratories against ISO/IEC 17025 together with NIST Handbook 150 and the calibration specific requirements in Handbook 150-2. NIST Handbook 150-2, 2024 edition
- 285.9 Initial NVLAP accreditation is granted for a period of one year, and the laboratory is assigned one of four renewal dates: January 1, April 1, July 1 or October 1. eCFR, 15 CFR 285.9
- Pricing runs 129 to 699 US dollars per month across 3 tiers. Early access is free.
What calibration laboratories actually deal with
Why it stays broken
A calibration laboratory is a workshop, a document house and an accredited quality system in one room. The workshop tracks instruments, the quality system tracks procedures, and the certificate is the only thing that has to carry both. Generic job software has no concept of an uncertainty budget or a traceability chain, so labs build the middle in a spreadsheet and keep it there.
NVLAP grants initial accreditation for a period of one year, with renewal falling on one of four fixed dates: January 1, April 1, July 1 or October 1.
Calibration standards used for inspection, measuring, and test equipment shall be traceable to national or international standards.
Neurobird Calibration Laboratory Inspection Tracking Platform
One record per asset: the instrument, its owner, the reference standard and procedure used, the result with its uncertainty, the certificate issued and the date it is due back. The traceability chain reads in one direction.
- 1Hold every instrument with its owner, its interval and the next calibration date, so the recall list stops being a spreadsheet
- 2Bind each certificate to the reference standard and procedure actually used, and block work on a standard that is out of date
- 3Keep the uncertainty budget with the scope line it belongs to, ready for the next assessment
- 4Produce the calibration record 21 CFR 820.72 asks for without assembling it by hand
What changes with Neurobird Calibration Laboratory?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Calibration Laboratory |
|---|---|
| The recall list is a spreadsheet, and the only person who knows which column is current is on holiday | Hold every instrument with its owner, its interval and the next calibration date, so the recall list stops being a spreadsheet |
| A certificate goes out naming a reference standard that was itself out of calibration on the day of the work | Bind each certificate to the reference standard and procedure actually used, and block work on a standard that is out of date |
| An assessor asks for the traceability chain behind one number and it takes two days to assemble | Keep the uncertainty budget with the scope line it belongs to, ready for the next assessment |
Who is this for?
The same measurement, three different laboratories.
You calibrate for many customers
Recall is your repeat business. You need every instrument you have ever touched to surface again on the right date with the right owner.
You serve one plant
Production wants the gauge back and the auditor wants the record. You need both to come from the same place.
You calibrate on site
Work happens on a customer floor with a portable standard. You need the standard used, the conditions and the technician recorded there, not typed up later.
What the rules say about calibration and traceability
Accreditation, records and the intervals that decide whether a measurement still counts.
NVLAP assesses calibration laboratories against ISO/IEC 17025 together with NIST Handbook 150 and the calibration specific requirements in Handbook 150-2.
NIST Handbook 150-2, 2024 editionInitial NVLAP accreditation is granted for a period of one year, and the laboratory is assigned one of four renewal dates: January 1, April 1, July 1 or October 1.
eCFR, 15 CFR 285.9A calibration record must document the equipment identification, the calibration dates, the individual performing each calibration and the next calibration date, kept near the equipment or readily available.
eCFR, 21 CFR 820.72Under CLIA a laboratory must perform calibration verification at least once every 6 months, or more often where the manufacturer instructions say so.
CMS, CLIA calibration and calibration verificationAn accredited laboratory must file its renewal application and fees before the current accreditation expires, or the accreditation lapses.
eCFR, 15 CFR 285.10How does Neurobird Calibration Laboratory work?
Receive the asset
Instrument, owner, model, serial and requested scope are captured at goods in, and the job number points at that asset for the rest of its life.
Calibrate against a known standard
The reference standard and procedure are selected from your scope, and a standard past its own due date cannot be used without a decision that gets recorded.
Issue and recall
The certificate carries the result, the uncertainty and the traceability chain, and the due date goes straight onto the recall list.
An instrument, as your bench would work it
Tick a step to move an asset from goods in to certificate issued and watch the recall date appear.
Tap an asset to log a scan and timestamp the inspection.
Calibration laboratory software questions, answered
Key terms
- What is a calibration laboratory accreditation?
- It is third party recognition that the laboratory is competent for the measurements on its scope. In the United States NVLAP accredits calibration laboratories against ISO/IEC 17025 under 15 CFR part 285. Initial accreditation runs for one year and the laboratory is given one of four fixed renewal dates.
What has to be on a calibration record?
For work supporting medical devices, 21 CFR 820.72 wants the equipment identification, the calibration dates, the individual who performed each calibration and the next calibration date, held on or near the equipment or readily available to the people using it.
How does it handle reference standards that go out of date?
Each standard carries its own due date. Selecting it for a job after that date takes a recorded decision, so an expired standard cannot quietly end up underneath fifty certificates.
Can it track intervals that are not annual?
Yes. Intervals are per asset and per customer, monthly, quarterly, semiannual or usage based, and the recall list is built from the asset rather than from a calendar someone maintains by hand.
Does it produce the certificate itself?
Yes, from the record: instrument, standard, procedure, as found and as left values, uncertainty and the traceability statement. The certificate stops being a document someone types from a worksheet.
Why we are building this
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Where the requirement comes from
Primary sources, straight from the regulators.
- NIST Handbook 150-2, calibration laboratories The technical requirements NVLAP adds on top of ISO/IEC 17025, including traceability and uncertainty budgets.
- eCFR, 15 CFR part 285, NVLAP The regulation behind the accreditation programme: application, assessment, granting, renewal and revocation.
- eCFR, 15 CFR 285.9, granting accreditation The one year initial term and the four fixed renewal dates a laboratory is assigned.
- eCFR, 21 CFR 820.72, inspection and test equipment What a calibration record has to name, and what happens when accuracy limits are not met.
- NIST, laboratory metrology calibration procedures The published procedures and standard operating procedures state and industry labs work from.
How much does Neurobird Calibration Laboratory cost?
Priced per laboratory, because the accreditation, the scope and the assessor are laboratory level things. Assets, jobs and certificates are unlimited on every tier.
- One laboratory
- Unlimited assets and jobs
- Recall list
- Certificate output
- Up to 10 technicians
- Scope and uncertainty budgets
- Reference standard control
- Assessment export
- Unlimited sites
- Field calibration records
- Customer portal exports
- Priority support
Get free early access
Early access means we build the scope and uncertainty structure around the measurements you are actually accredited for, and you keep the account free while we do it.
Straight answer on where this is: The software is in development. Nothing is purchasable today. Early access means you shape it and pay nothing while we build.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.