Your IVF clinic reports every cycle to a federal system, and the outcome is not known for months.
An IVF fertility clinic is a facility performing assisted reproductive technology procedures, and in the United States it is a federally reporting one. Clinics performing ART must provide data on the procedures they perform each year, from which standardised success rates are calculated and published. The reporting is unusual because an outcome is not known until the pregnancy resolves, so a cycle performed in one year is reported well into the next.
Neurobird IVF Fertility Clinic in short
- Record each cycle in the shape the federal submission needs, at the time it happens.
- Hold outcomes open until they resolve, because a live birth can be months past the cycle.
- Track which cycles are still unresolved so submission completeness is visible before verification.
- 453 clinics The annual report for 2021 included data from 453 clinics, covering roughly 414,000 ART cycles and about 92,000 live births. Congressional Research Service
- 2.5% ART accounted for roughly 2.5 percent of all births in the United States in that reporting year. Congressional Research Service
- Pricing runs 170 to 880 US dollars per month across 3 tiers. Early access is free.
What fertility clinics and ART laboratories actually deal with
Why it stays broken
Clinical systems record care as it happens. Federal reporting wants a cycle level record whose outcome is only known once a birth has occurred, which can be the better part of a year later. That gap means the reporting dataset is never simply a copy of the clinical one, and most clinics rebuild it by hand each year rather than accumulating it as they go.
98% of all ART cycles in the United States are estimated to be captured by the national surveillance system, because most non reporting clinics are small.
Infertility is a reproductive health disorder generally defined as the inability to achieve a successful pregnancy after a certain time period of attempting to become pregnant.
How does Neurobird IVF Fertility Clinic work?
Cycle
Each ART cycle opens a reporting record at the point of care, structured for the annual submission rather than for the chart alone.
Resolve
Outcomes attach as they become known, and unresolved cycles stay visible, since the earliest reporting date is months past the end of the reporting year.
Submit and verify
The annual submission is built from resolved records, and verification becomes a check rather than a reconstruction.
Neurobird IVF Fertility Clinic Operations Platform
Accumulate the reporting record cycle by cycle as outcomes resolve, so the annual submission is assembled rather than reconstructed.
- 1Record each cycle in the shape the federal submission needs, at the time it happens.
- 2Hold outcomes open until they resolve, because a live birth can be months past the cycle.
- 3Track which cycles are still unresolved so submission completeness is visible before verification.
- 4Keep laboratory certification and accreditation status against the clinic record.
What changes with Neurobird IVF Fertility Clinic?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird IVF Fertility Clinic |
|---|---|
| Cycle outcomes arrive months after the cycle itself, so the reporting year stays open long after it ended | Record each cycle in the shape the federal submission needs, at the time it happens. |
| Data is assembled for the annual submission from clinical records that were never structured for reporting | Hold outcomes open until they resolve, because a live birth can be months past the cycle. |
| Nobody can tell whether this year's submission is complete until the verification stage, when it is late | Track which cycles are still unresolved so submission completeness is visible before verification. |
Who is this for?
Three places the reporting year and the clinical year come apart.
The year that will not close
The earliest a clinic can report outcomes is roughly nine to ten months past the end of the reporting year, once births have occurred. A reporting year therefore overlaps the next one, and a team working from clinical records alone is assembling two years at once.
Completeness before verification
Clinics that report and verify their data are considered compliant with the federal reporting requirements. Discovering an incomplete dataset at verification is late, because the cycles in question happened a year earlier.
Getting onto the list
CDC and a professional society maintain a list of ART clinics known to be operating, tracking reorganisations and closings. A clinic that changes structure needs its reporting identity to follow it.
What the numbers say about IVF clinic reporting
This is one of the few clinical specialities with a mandated national dataset. The figures below come from it.
The annual report for 2021 included data from 453 clinics, covering roughly 414,000 ART cycles and about 92,000 live births.
Congressional Research ServiceART accounted for roughly 2.5 percent of all births in the United States in that reporting year.
Congressional Research ServiceRoughly 50 clinics did not submit data, or did not approve its inclusion in the annual report, in that year.
Congressional Research ServiceThe surveillance system is estimated to hold information on about 98 percent of all ART cycles performed in the United States.
CDC National ART Surveillance SystemFederal law from 1992 requires clinics performing ART to provide data annually on the procedures they carry out.
CDC National ART Surveillance SystemSee it work
A short walk through a cycle, an outcome and an annual submission.
| Line item | Amount | |
|---|---|---|
| Outcome recorded | $1,840 | |
| Year ready | $620 | |
| Cycle open | $3,275 | |
| Outcome recorded | $455 |
Click recover to add a missed line to the invoice.
Ivf fertility clinic software questions, answered
Key terms
- What is ART reporting?
- It is the annual federal reporting obligation that applies to clinics performing assisted reproductive technology. Clinics provide data on the procedures they perform, and standardised success rates are calculated for each clinic that reports, expressed per cycle or per transfer. Clinics that report and verify their data are considered to be in compliance with the federal requirement. It is an unusual arrangement in healthcare: a mandated national dataset with published, clinic level outcomes.
Why does reporting lag the clinical year?
Because the outcome being reported is a birth. The earliest a clinic can report ART outcomes is roughly nine to ten months past the end of the reporting year, once all births from that year's cycles have occurred. That means a reporting year stays open well into the following one, and a clinic is often handling two reporting years simultaneously.
How complete is the national dataset?
Very, though not total. A small number of clinics do not report and are listed as non reporters, but because most of those are small, the surveillance system is estimated to contain information on about 98 percent of all ART cycles in the United States. In the 2021 report roughly 50 clinics either did not submit data or did not approve its inclusion.
What else does a clinic report?
Clinics also report certification of their embryo laboratories. The agency does not endorse particular accreditation programmes, but publishes each clinic's laboratory accreditation status alongside its outcomes. Laboratory practice additionally sits under the federal tissue rules, so the laboratory has its own compliance surface separate from the reporting one.
Is the software available now?
No. It is in development and open for early access. We are building the cycle level reporting record with clinics that would rather accumulate the submission than rebuild it each year.
Why we are building this
Fertility is one of the few specialities where outcomes are published clinic by clinic, on a national dataset, by federal mandate.
That raises the stakes on the reporting record, and yet the record is usually rebuilt once a year from clinical notes that were never structured for it. The lag makes it worse: outcomes are not known for months, so the reporting year never lines up with the working one.
So we are accumulating the submission as outcomes resolve. The Neurobird Team is starting with clinics that already know how much of their year that rebuild consumes.
Where the requirement comes from
Primary sources, straight from the regulators.
- Congressional Research Service, assisted reproductive technology regulation and oversight Federal requirements for ART clinics and what the annual report contains.
- CDC, National ART Surveillance System Reporting requirements, coverage estimates and how success rates are calculated.
- 21 CFR Part 1271, human cells, tissues and cellular products The tissue rules that apply to ART laboratory practice.
How much does Neurobird IVF Fertility Clinic cost?
Early access pricing, held for the first 12 months for clinics that help shape the build.
- Cycle level records
- Outcome tracking
- Submission completeness view
- Several sites
- Laboratory certification records
- Verification support
Get free early access
We want clinic directors who have rebuilt an annual submission from clinical notes.
Straight answer on where this is: The software is unfinished. Cycle records, outcome tracking and completeness views work. There is no direct submission integration and no EMR connector yet.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.