Apprenticeship tracking software that counts the on the job hours, the related instruction and the 45 day notices
Apprenticeship tracking is the record a program sponsor keeps of each registered apprentice: hours worked on the job, related instruction completed, the wage step reached, and every event the Registration Agency has to be told about. The standards are specific. 29 CFR 29.5 sets a time based term at a minimum of 2,000 hours of on the job learning, with 144 hours of related instruction recommended for each year, and 29 CFR 29.3 allows 45 days to notify the agency of a completion or a cancellation. Neurobird holds the apprentice, the hours and the notices on one record.
Neurobird Apprenticeship Tracking in short
- Log on the job hours against the work processes the standards actually list
- Track related instruction toward the 144 hours recommended for each year
- Move the wage step when the hours earn it, rather than when somebody remembers
- 2,000 hours Minimum on the job learning in a time based apprenticeship, described in a work process schedule. Competency based and hybrid approaches still require an on the job learning component of their own. 29 CFR 29.5
- 144 hours Related technical instruction recommended for each year of apprenticeship, deliverable by classroom, industry course or electronic media, with every instructor either meeting state vocational requirements or qualifying as a subject matter expert. 29 CFR 29.5
- Pricing runs 89 to 780 US dollars per month across 3 tiers. Early access is free.
What apprenticeship sponsors, employers and joint committees actually deal with
Why it stays broken
A registered apprenticeship is one program run by three parties who each keep a third of the record. The employer knows the hours, the training provider knows the instruction, and the Registration Agency holds the registration, so the only complete picture is assembled by hand at review time. The standards are written as obligations on a sponsor rather than as a system, which is why most sponsors still run this on a spreadsheet and a filing cabinet.
29 CFR 29.5 requires a time based apprenticeship to measure skill acquisition through at least 2,000 hours of on the job learning described in a work process schedule.
Programs utilizing this approach must still require apprentices to complete an on-the-job learning component of Registered Apprenticeship.
Neurobird Apprenticeship Tracking Client Portal
One record per apprentice: the occupation and the approach, hours logged against each work process, related instruction completed, the wage step those hours have earned, the probationary period, and every notice the Registration Agency is owed.
- 1Log on the job hours against the work processes the standards actually list
- 2Track related instruction toward the 144 hours recommended for each year
- 3Move the wage step when the hours earn it, rather than when somebody remembers
- 4Raise the 45 day notices on completion, transfer, suspension and cancellation
What changes with Neurobird Apprenticeship Tracking?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Apprenticeship Tracking |
|---|---|
| On the job hours live on paper timesheets in a supervisor's truck and get typed up months later | Log on the job hours against the work processes the standards actually list |
| An apprentice completed in March and the Registration Agency heard about it in June | Track related instruction toward the 144 hours recommended for each year |
| Related instruction is tracked by the college, the hours by the employer, and nobody holds both | Move the wage step when the hours earn it, rather than when somebody remembers |
Who is this for?
The same standards, three different sponsors.
You run a trade program
Several employers, one classroom and a ratio to hold. You need hours from every employer landing on one apprentice record instead of on four timesheets.
You train your own
A program registered against your own work processes. You need the hours, the instruction and the wage progression to line up when the agency reviews you.
You provide the instruction
You hold the related instruction and the employer holds the hours. You need both sides visible so a completion is a fact rather than a reconciliation exercise.
The apprentice board, as your program office would work it
Log a month of hours and watch the wage step, the instruction total and the next notice move together.
- Hours loggedpending
- Instruction completedpending
- Wage step advancedpending
- Completion notifiedpending
Advance a step to see what the client sees.
What the standards say about registered apprenticeship
The federal standards a program must meet to stay registered, the registration procedures that set the notice windows, and the equal opportunity part that decides how long the records are kept.
Minimum on the job learning in a time based apprenticeship, described in a work process schedule. Competency based and hybrid approaches still require an on the job learning component of their own.
29 CFR 29.5Related technical instruction recommended for each year of apprenticeship, deliverable by classroom, industry course or electronic media, with every instructor either meeting state vocational requirements or qualifying as a subject matter expert.
29 CFR 29.5Ceiling on the probationary period, which cannot exceed a quarter of the program length or 1 year, whichever is shorter, with full credit toward completion. The eligible starting age is not less than 16 years.
29 CFR 29.5Window to notify the Registration Agency of apprentices who have completed a program, and of transfers, suspensions and cancellations of apprenticeship agreements, with a statement of the reasons.
29 CFR 29.3Retention period for apprenticeship records, running from the making of the record or the personnel action involved, whichever is later. Failing to preserve complete and accurate records is itself noncompliance.
29 CFR 30.12Utilization goal set for the employment of qualified individuals with disabilities as apprentices, measured for each major occupation group in which a sponsor runs a program.
29 CFR 30.7How does Neurobird Apprenticeship Tracking work?
Register the apprentice
Occupation, approach, sponsor, employer and the apprenticeship agreement, with the probationary period set from the program length rather than guessed at.
Log the work
Hours against each work process in the schedule, plus related instruction from the provider, so progress is a number the apprentice can see rather than an impression a supervisor carries.
Notify on time
Completions, transfers, suspensions and cancellations each carry their own 45 day window, and the record keeps what was sent, when, and to which Registration Agency.
Apprenticeship tracking software questions, answered
Key terms
- What is apprenticeship tracking?
- It is the record a sponsor keeps of every registered apprentice: on the job hours against the work process schedule, related instruction completed, the wage step reached, the probationary period, and the notices owed to the Registration Agency under 29 CFR part 29.
- What are the hour requirements for a registered apprenticeship?
- A time based program measures at least 2,000 hours of on the job learning described in a work process schedule. A minimum of 144 hours of related technical instruction for each year is recommended. Competency based and hybrid programs still require an on the job learning component.
How long do apprenticeship records have to be kept?
Five years from the making of the record or the personnel action involved, whichever is later, under 29 CFR 30.12. That covers selection records, job assignments, hours of training provided and requests for reasonable accommodation.
Does this register the program for us?
No. Registration and any later modification go through your Registration Agency, which has 90 days to decide on a change. This holds the apprentice records the standards require and raises the notices inside their windows.
How is the probationary period calculated?
It cannot exceed 25 percent of the program length or 1 year, whichever is shorter, and the apprentice gets full credit for it toward completion. Either party may cancel during probation without stated cause.
Why we are building this
We went looking for programs where the record is split across three organizations and the obligation sits with only one of them, and registered apprenticeship kept coming up. The employer has the hours, the college has the instruction, the agency has the registration, and the sponsor is the one answering for all three at review time. That is a record problem, and record problems are what we build. The standards we read while scoping this are linked above, so you can check our reading of them instead of taking our word for it. If we have a rule wrong, tell us and we will fix it.
Where the requirement comes from
Primary sources, straight from the regulators.
- 29 CFR 29.5, standards of apprenticeship The twenty three provisions a registered program must contain, from the work process schedule to the ratio and the probationary period.
- 29 CFR 29.3, eligibility and procedure for registration Provisional approval for a year, review at the first full training cycle and then every five, and the 45 day notice duties.
- 29 CFR 29.7, apprenticeship agreement Everything the written agreement between sponsor and apprentice must contain, explicitly or by reference.
- 29 CFR 30.7, utilization goals for individuals with disabilities The 7 percent benchmark, what it is for, and how it is measured by major occupation group.
- 29 CFR 30.12, recordkeeping Which records a sponsor must keep, the five year retention, and the confidentiality rules on medical information.
- Apprenticeship.gov, the registered apprenticeship system How the federal and state registration agencies fit together, written for someone starting a program.
How much does Neurobird Apprenticeship Tracking cost?
Priced per operation because the record duties sit with the sponsor rather than with each employer on the program. Apprentices, employers and work processes are unlimited on the upper tiers.
- Up to 25 apprentices
- Hour logging
- Instruction tracking
- Agency notices
- Unlimited apprentices
- Multi employer hours
- Wage step automation
- Equal opportunity records
- Several occupations
- Committee reporting
- Instructor access
- Priority support
Get free early access
Early access means we load your occupations, your work process schedules and your current apprentices before you type anything, and the account stays free while we do it.
Straight answer on where this is: The software is in development. Nothing is purchasable today. Early access means you shape it and pay nothing while we build.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.