Dental laboratory software that keeps the case, the work order and the device record together
A dental laboratory is a shop that fabricates crowns, bridges, dentures, aligners and other appliances to the written order of a licensed dentist. It sits inside device regulation without most of the paperwork: 21 CFR 807.65 names dental laboratories among the establishments exempt from FDA registration, while Florida requires a work order from a licensed dentist to be kept on the premises for four years for each separate appliance. Neurobird holds the case, the order, the materials and the ship date on one record.
Neurobird Dental Laboratory in short
- Hold the work order and every later instruction on the case rather than on a pan ticket
- Record materials and lot numbers against the appliance they actually went into
- Track a remake back to the original case so the pattern is visible before the account is lost
- 4 years Retention Florida sets for a work order from a licensed dentist, kept on the laboratory premises for each separate appliance authorizing its construction or repair. Florida Board of Dentistry, Rule 64B27-1.001
- $200 Florida dental laboratory application fee, non refundable, with the laboratory also required to pass a Department inspection before the registration is issued. Florida Board of Dentistry
- Pricing runs 139 to 1090 US dollars per month across 3 tiers. Early access is free.
What dental laboratories actually deal with
Why it stays broken
A dental laboratory is a manufacturer that never speaks to the patient and a supplier that never sets its own specification. The prescription comes from a dentist, the materials come from a distributor, the device goes into a person, and the regulatory picture is split between an FDA exemption that removes the registration duty and a state rule that demands the work order be on the shelf for four years. Practice management software models chairs and appointments, so the bench keeps its own paper.
Florida requires a registered dental laboratory to keep on the premises, for each separate appliance and for four years, the work order from a licensed dentist authorizing its construction or repair.
The dental laboratory must receive a passing inspection from the Department’s inspector prior to license being issued.
The case board, as your lab would work it
Close a stage and watch the order, the materials and the ship date move with the case.
Tap an asset to log a scan and timestamp the inspection.
Neurobird Dental Laboratory Inspection Tracking Platform
One record per case: the dentist and the patient reference, the written order and every change to it, the materials and lots that went in, who worked the bench, and the date it shipped back.
- 1Hold the work order and every later instruction on the case rather than on a pan ticket
- 2Record materials and lot numbers against the appliance they actually went into
- 3Track a remake back to the original case so the pattern is visible before the account is lost
- 4Keep the four year retention running without anyone having to file a box
What changes with Neurobird Dental Laboratory?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Dental Laboratory |
|---|---|
| A case is remade and the second one has no paper trail linking it to the first | Hold the work order and every later instruction on the case rather than on a pan ticket |
| The dentist changes the shade by phone and the only record of it is a sticky note on the pan | Record materials and lot numbers against the appliance they actually went into |
| An alloy lot number is needed two years later and it exists only in a supplier invoice nobody kept | Track a remake back to the original case so the pattern is visible before the account is lost |
Who is this for?
The same crown, three very different shops.
You know every case by sight
Until a remake argument starts. You need the original order, the shade and the lot number without opening a box of paper.
You run fixed, removable and implant
Different departments, different turnaround promises, one account. You need a case to be visible in whichever department it is standing in today.
You take scans and files
Files arrive from a dozen scanners and a design goes out to a mill. You need the digital order and the physical case to be the same record.
What the rules say about a dental lab
The federal device rules that reach a laboratory bench, the exemption that keeps most labs off the FDA register, and a state that writes the record keeping duty out in plain terms.
Retention Florida sets for a work order from a licensed dentist, kept on the laboratory premises for each separate appliance authorizing its construction or repair.
Florida Board of Dentistry, Rule 64B27-1.001Florida dental laboratory application fee, non refundable, with the laboratory also required to pass a Department inspection before the registration is issued.
Florida Board of DentistryThe FDA exemption section that names dental laboratory personnel among those whose primary responsibility is to dispense or provide a service through a previously manufactured device.
21 CFR 807.65The rule that would otherwise apply, requiring an owner or operator engaged in the manufacture or assembly of a device for human use to register and list what it puts into commercial distribution.
21 CFR 807.20The device history record: dates of manufacture, quantity made, quantity released, acceptance records, the label used on each production unit and any unique device identifier.
21 CFR 820.184Base metal alloy, a Class II device with special controls that is exempt from premarket notification subject to the limits in 21 CFR 872.9, which is the metal in a great many crowns.
21 CFR 872.3710How does Neurobird Dental Laboratory work?
Take the case in
Dentist, practice, patient reference, appliance type and the written order, captured at the receiving bench where the disinfection step already happens.
Work the bench
Each stage records who did it, what materials and lot numbers went in and what the dentist changed along the way, so a shade call becomes part of the record instead of a memory.
Ship and retain
The case closes with a ship date and the order stays attached to it for as long as the state requires, which in Florida is four years per appliance.
Dental laboratory software questions, answered
Key terms
- What is a dental laboratory?
- It is a shop that fabricates crowns, bridges, dentures, partials and other appliances to the written order of a licensed dentist. The laboratory never treats the patient, which is why 21 CFR 807.65 places dental laboratory personnel among the establishments exempt from FDA registration.
- What are the record keeping rules for a dental lab?
- They come from the states. Florida requires a registered laboratory to keep the work order from a licensed dentist on the premises for four years, for each separate appliance, along with a written sanitation policy and a designated receiving area with disinfection procedures.
Does this replace our CAD or milling software?
No. Design and milling stay where they are. This is the case file around them: the order, the changes, the materials and lot numbers, the bench stages and the ship date, which is the part that has to survive a remake argument.
How does it handle remakes?
A remake is linked to the case it came from, so the shade, the impression date and the original order stay attached. Over a few months the pattern by practice and by technician becomes visible instead of anecdotal.
Can it track material lots?
Yes, per case and per appliance. That is the same shape as the device history record in 21 CFR 820.184, which asks for the dates of manufacture, what was released and the identifiers attached to it.
Why we are building this
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Where the requirement comes from
Primary sources, straight from the regulators.
- 21 CFR 807.65, exemptions for device establishments Where dental laboratories appear by name, and the exact wording of the service based exemption.
- 21 CFR 807.20, who must register and list The duty the exemption is measured against, including the commercial distribution test.
- 21 CFR 820.184, device history record The six items a device history record must contain, which is a fair template for a case file.
- 21 CFR 872.3710, base metal alloy Classification and the special controls guidance behind the alloys used in crown and bridge work.
- 21 CFR 801.109, prescription devices Why an appliance made to a dentist's order is labeled differently from something sold over a counter.
- Florida Board of Dentistry, dental laboratory registration Rule 64B27-1.001 in full: work orders, the sanitation policy, the receiving area and the inspection.
How much does Neurobird Dental Laboratory cost?
Priced per laboratory because the registration, the sanitation policy and the retention duty belong to the shop rather than to any one bench. Cases, orders and photographs are unlimited on every tier.
- Up to 4 benches
- Unlimited cases
- Work order capture
- Material lot tracking
- Unlimited benches
- Department routing
- Remake linking
- Practice portal
- Several locations
- Retention by state rule
- Inspection export pack
- Priority support
Get free early access
Early access means we load your appliance types, your practices and your current work order format before you type anything, and the account stays free while we do it.
Straight answer on where this is: The software is in development. Nothing is purchasable today. Early access means you shape it and pay nothing while we build.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.