Reserve study software that keeps every component, its remaining life and its funding line on one plan
A reserve study is the component inventory and funding plan an association keeps for the assets it will eventually have to replace: roofs, elevators, decks, paving, waterproofing and, in several states now, the structural items named in statute. California requires a visual inspection at least once every three years and a funding plan covering components with a remaining useful life of less than 30 years. Florida requires a structural integrity reserve study at least every 10 years for buildings three habitable stories or higher. Neurobird holds the components, the study and the funding plan on one record.
Neurobird Reserve Study Capital Planning in short
- Keep one component inventory that the analyst updates and the board reads, with no second copy
- Track the study clock for each state rule the association is actually subject to
- Build the funding plan from the components rather than from last year's number plus inflation
- 30 years Remaining useful life threshold in California: the study must identify major components below it, estimate their cost and set a funding plan to reach it. California Civil Code 5550
- 5550 The California code section requiring a visual inspection of accessible major components at least once every three years, reviewed annually, most recently amended by Stats. 2024, Ch. 288. California Civil Code 5550
- Pricing runs 139 to 1150 US dollars per month across 3 tiers. Early access is free.
What community associations and reserve analysts actually deal with
Why it stays broken
A reserve study is prepared by an outside analyst, adopted by a volunteer board, disclosed to owners in an annual summary and now audited against a state statute that changes every session. Each of those four steps keeps its own copy. California made the study a three year obligation reviewed annually, Florida attached it to a structural inspection cycle, and Virginia set five years, so the same association can be measured against three different clocks with the component list still sitting in a spreadsheet.
California Civil Code 5550 requires a visual inspection of major components at least once every three years, with the resulting study reviewed annually by the board.
An officer or a director of an association must sign an affidavit acknowledging receipt of the completed structural integrity reserve study.
Neurobird Reserve Study Capital Planning Client Portal
One record per association: every major component with its remaining useful life and replacement cost, the study that produced those numbers, the funding plan built on them, and the disclosure the owners see.
- 1Keep one component inventory that the analyst updates and the board reads, with no second copy
- 2Track the study clock for each state rule the association is actually subject to
- 3Build the funding plan from the components rather than from last year's number plus inflation
- 4Produce the owner disclosure straight from the component table it is supposed to summarise
What changes with Neurobird Reserve Study Capital Planning?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Reserve Study Capital Planning |
|---|---|
| The component list lives in the analyst's spreadsheet and the board's copy is two studies behind | Keep one component inventory that the analyst updates and the board reads, with no second copy |
| Percent funded gets quoted at a meeting from a number nobody can trace back to a component | Track the study clock for each state rule the association is actually subject to |
| A milestone inspection turns up deterioration that was never a line in the reserve plan | Build the funding plan from the components rather than from last year's number plus inflation |
Who is this for?
The same component table, three different obligations.
You produce studies for many associations
Each client has its own components, its own state clock and its own board. You need one inventory per client that survives the next update.
You carry the disclosure duty
Annual budget packets, percent funded and reserve summaries across a portfolio. You need the numbers to come from the study rather than from a spreadsheet copy.
You are volunteers with a statute to meet
Three year inspections, annual reviews and now structural items named in law. You need the clock to be visible before the deadline, not after it.
How does Neurobird Reserve Study Capital Planning work?
Inventory the components
Every major component the association must repair or replace, with remaining useful life, current replacement cost and the study date those figures came from.
Run the clock
Three years in California, five in Virginia, ten for a Florida structural integrity reserve study, with the annual review the board owes on top of whichever applies.
Fund and disclose
The funding plan and the percent funded figure are computed from the component table, so the disclosure an owner receives traces back to a line rather than to a meeting.
The component table, as your analyst would keep it
Close a component to see how remaining life and the funding line move together.
- Inspection bookedpending
- Study issuedpending
- Disclosure sentpending
- Board reviewpending
Advance a step to see what the client sees.
What the statutes say about reserves
State reserve planning rules, the structural inspection cycles that now sit on top of them, and the disclosure an owner is entitled to receive.
Remaining useful life threshold in California: the study must identify major components below it, estimate their cost and set a funding plan to reach it.
California Civil Code 5550The California code section requiring a visual inspection of accessible major components at least once every three years, reviewed annually, most recently amended by Stats. 2024, Ch. 288.
California Civil Code 5550Florida interval for a structural integrity reserve study, required for each building on condominium property that is three habitable stories or higher.
Florida Statutes 718.112Building age that triggers a Florida milestone inspection, repeated every 10 years, with local agencies allowed to require the first one at 25 years near salt water.
Florida Statutes 553.899Time allowed to complete phase one of a milestone inspection after the owners receive written notice, with the association notifying unit owners within 14 days of that notice.
Florida Statutes 553.899Virginia interval for a reserve study of capital components, with the results reviewed at least annually and the budget adjusted to match.
Virginia Code 55.1-1965Reserve study capital planning software questions, answered
Key terms
- What is a reserve study?
- It is the inventory of major components an association must eventually replace, with each one's remaining useful life and replacement cost, plus a funding plan that says how the money arrives in time. California Civil Code 5550 sets a three year inspection cycle and a 30 year remaining life test for which components must be listed.
- What is a structural integrity reserve study?
- It is the Florida version aimed at the structure itself rather than at amenities. Florida Statutes 718.112 requires one at least every 10 years for each building on condominium property that is three habitable stories or higher, and reserves for those items can no longer simply be waived.
Does this replace our reserve analyst?
No. The analyst still inspects and sets the numbers. This is where the component table, the study behind it and the funding plan live between studies, so the board is reading the same inventory the analyst updated.
How does it handle several states at once?
The clock is a property of the association, not of the software. A California association gets the three year cycle and the annual review, a Virginia one gets five years, and a Florida building carries the structural study and milestone dates as well.
Can owners see where the percent funded number came from?
Yes. The disclosure is generated from the component table, so each figure traces back to a component, its cost and the study date. You choose what is published and what stays with the board.
Why we are building this
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Where the requirement comes from
Primary sources, straight from the regulators.
- California Civil Code 5550, reserve study requirement The three year visual inspection, the 30 year remaining life test and the section 4775 utility lines it pulls in.
- California Civil Code 5570, assessment and reserve funding disclosure summary The exact disclosure form owners receive under section 5300, including how percent funded is computed.
- Florida Statutes 718.112, condominium bylaws and reserves Structural integrity reserve studies, which buildings need one and when reserves may no longer be waived.
- Florida Statutes 553.899, milestone inspections Building age triggers, the phase one and phase two split and every notice deadline attached to them.
- Virginia Code 55.1-1965, reserves for capital components A five year study cycle with an annual review, and what the budget must disclose about reserves.
- California Civil Code 5565, contents of the reserve summary Replacement cost, remaining life and useful life, printed in boldface and based on cash held.
How much does Neurobird Reserve Study Capital Planning cost?
Priced per association or portfolio because the components, the statute and the disclosure duty attach to the association. Components, studies and funding scenarios are unlimited on every tier.
- One association
- Unlimited components
- Study clock and reminders
- Owner disclosure export
- Up to 40 associations
- Portfolio funding view
- State rule profiles
- Board packet builder
- Unlimited clients
- Study versioning
- Field inspection capture
- Priority support
Get free early access
Early access means we load your current component table and your state's clock before you type anything, and the account stays free while we do it.
Straight answer on where this is: The software is in development. Nothing is purchasable today. Early access means you shape it and pay nothing while we build.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.