Your tire shop collects a state fee on every tire and reports it from a till roll.
Tire shop management is the work of running a tyre retail and fitting business as a compliant operation rather than a counter. It covers the per tyre environmental fee a shop must collect and remit, the exemption certificates that excuse some buyers from it, the scrap tyre storage rules a fire inspector enforces, and the local licences that let the doors open at all. Most of it is arithmetic nobody checks until an audit.
Neurobird Tire Shop Management in short
- Apply the per tyre fee at the line rather than the sale, including tyres fitted but not sold by the shop.
- Hold each exemption certificate against the transaction that relied on it, not in a drawer.
- Track the retention allowance separately so the amount kept is defensible rather than assumed.
- $2.50 New York imposes a waste tyre management and recycling fee of $2.50 per tyre on retail sales of most new tyres delivered in the state. New York State Department of Taxation and Finance
- $0.25 A tyre service with a physical retail location in New York may keep twenty five cents per tyre from the fees it collects, to recover administrative costs. New York State Department of Taxation and Finance
- Pricing runs 90 to 540 US dollars per month across 3 tiers. Early access is free.
What tyre retailers and fitting shops actually deal with
Why it stays broken
Point of sale systems are built to take money, not to model an environmental fee with its own exemptions, its own retention allowance and its own filing calendar. The fee is charged per tyre rather than per sale, which most retail software handles badly. So the shop ends up with a correct cash drawer and an approximate return.
$2.50 per tyre is what New York's Environmental Conservation Law imposes on retail sales of most new tyres delivered in the state.
Waste tire means any solid waste which consists of whole tires or portions of tires.
Neurobird Tire Shop Management Operations Platform
Count the fee where it is incurred, on the tyre, and keep the certificate that excuses it attached to the sale that claimed it.
- 1Apply the per tyre fee at the line rather than the sale, including tyres fitted but not sold by the shop.
- 2Hold each exemption certificate against the transaction that relied on it, not in a drawer.
- 3Track the retention allowance separately so the amount kept is defensible rather than assumed.
- 4Count scrap tyres on site against the storage limit the fire code actually applies.
What changes with Neurobird Tire Shop Management?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Tire Shop Management |
|---|---|
| The per tyre fee is collected at the counter and reconciled at quarter end from a till roll nobody trusts | Apply the per tyre fee at the line rather than the sale, including tyres fitted but not sold by the shop. |
| Exemption certificates for resale buyers are taken on paper and cannot be produced when the state asks for them | Hold each exemption certificate against the transaction that relied on it, not in a drawer. |
| Scrap tyres pile up well past the storage limit because nobody is counting them against the fire code | Track the retention allowance separately so the amount kept is defensible rather than assumed. |
Who is this for?
Three places the fee and the record come apart.
Tyres fitted but not sold
A customer brings tyres bought online. New York requires the tyre service to collect the fee on each new tyre it installs unless the purchaser can show the fee was already paid to the seller. That is a counter conversation with a compliance consequence, and it needs a record.
The exemption that could not be proved
Exempt purchasers and buyers for resale must give the seller a completed exemption certificate. If the paper cannot be produced at audit, the exemption fails and the fee becomes the shop's to pay, long after the sale.
Storage limits and the fire inspector
Scrap tyre storage is a fire code matter with its own guidance, and local licensing typically requires an inspection before a shop opens or renews. Counting stock on site is cheaper than being counted.
What the numbers say about tire shop management
The fee is small per tyre and large per year. It is also charged per unit, which is exactly the shape retail software gets wrong.
New York imposes a waste tyre management and recycling fee of $2.50 per tyre on retail sales of most new tyres delivered in the state.
New York State Department of Taxation and FinanceA tyre service with a physical retail location in New York may keep twenty five cents per tyre from the fees it collects, to recover administrative costs.
New York State Department of Taxation and FinanceExempt purchasers and those buying for resale must complete Form MT-171 and give it to the seller.
New York State Department of Taxation and FinancePenalties for the fee follow the sales and use tax penalty regime, including Tax Law section 1085 for earlier filing periods.
New York State Department of Taxation and FinanceLocal licensing commonly carries a separate inspection fee, shown here as $75 payable with the business licence.
Augusta Richmond County licence requirementsHow does Neurobird Tire Shop Management work?
Sell
Each tyre carries its own fee line, including tyres the shop installs but did not sell, which is where most under collection happens.
Exempt
A resale or exempt purchase records the certificate against the transaction, so the exemption can be evidenced rather than asserted.
Remit and store
The return is built from tyre counts rather than a till total, and scrap on site is tracked against the storage limit before an inspector counts it for you.
See it work
A short walk through a sale, an exemption and a return.
| Line item | Amount | |
|---|---|---|
| Sale recorded | $1,840 | |
| Certificate held | $620 | |
| Return ready | $3,275 | |
| Certificate held | $455 |
Click recover to add a missed line to the invoice.
Tire shop management software questions, answered
Key terms
- What is tire shop management software?
- It is software that runs a tyre retail and fitting business as a compliant operation, not just a till. That means counting the environmental fee on each tyre rather than each sale, holding the exemption certificates that excuse particular buyers, tracking scrap tyres on site against storage limits, and keeping the licences and inspections that let the shop trade. The selling part is well served already. The compliance part is usually a spreadsheet.
Who has to collect the waste tyre fee?
In New York the fee falls on the tyre service, which includes online retailers, dealerships and repair shops selling new tyres at retail. Importantly, a shop that installs tyres it did not sell must still collect the fee on each new tyre unless the purchaser can show it was already paid to the seller. That makes fitment of customer supplied tyres a compliance event, not just a labour line.
Can a shop keep any of the fee?
A little. A tyre service that maintains a physical retail location in New York may keep twenty five cents per tyre from the fees collected, to recover administrative costs. It is a modest allowance, but it has to be calculated from tyre counts, so a shop that cannot say how many tyres it sold cannot claim it accurately either.
What happens with exempt buyers?
Purchasers who are exempt, or who are buying for resale, complete a fee exempt purchase certificate and give it to the seller. The certificate is the evidence. If it cannot be produced when the return is examined, the exemption is difficult to sustain and the fee tends to land back on the shop.
Is this available to buy?
No. It is in development and open for early access. We are building the fee and certificate model with shop owners who file these returns themselves.
Why we are building this
The tyre fee is a small number that turns into a real one over a year, and it is charged per tyre rather than per sale.
That distinction sounds academic until you try to reconcile a quarterly return from a till total, or explain at audit why a customer supplied fitment carried no fee. The counter got it right and the paper did not.
So we are counting at the tyre and keeping the certificate attached to the sale that used it. The Neurobird Team is starting with shops that file their own returns, because they know exactly where this goes wrong.
Where the requirement comes from
Primary sources, straight from the regulators.
- New York State, waste tire management and recycling fee The per tyre fee, who collects it, the retention allowance and exempt purchases.
- Augusta Richmond County, tire shop licence requirements A worked example of local licensing, inspection and fee requirements.
- Columbus Fire Department, tire storage code compliance guideline Fire code guidance on how scrap and stock tyres may be stored.
How much does Neurobird Tire Shop Management cost?
Early access pricing, held for the first 12 months for shops that help shape the build.
Get free early access
We want shop owners who prepare their own returns and know where the counting breaks.
Straight answer on where this is: The software is unfinished. Fee lines, certificates and scrap counts work. State fee profiles cover a small number of states and there is no accounting integration yet.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.