Collection site software for drug testing that catches the form error before the specimen ships
A drug testing collection site is a facility where a trained collector obtains a specimen from a donor under documented chain of custody and ships it to a certified laboratory. For federally regulated testing the whole procedure is prescribed at 49 CFR Part 40: at least 45 mL collected, 30 mL into the primary bottle and 15 mL into the split, a temperature check, and a shy bladder process allowing up to 40 ounces of fluid over 3 hours. Neurobird keeps the site's own record straight.
Neurobird Drug Testing Collection Site in short
- Walk the collector through the correct procedure for DOT versus non DOT at the counter
- Catch a fatal or correctable flaw on the custody form before the specimen ships
- Track collector qualification, refresher training and mock collections against the calendar
- Part 40 The DOT procedures at 49 CFR Part 40 prescribe the entire collection process, including specimen volumes, the 90 to 100 degree temperature check, and what makes a flaw fatal or correctable. eCFR, 49 CFR Part 40
- Subpart C The collection site requirements themselves: facility, security, materials and collector responsibilities during the collection. eCFR, 49 CFR Part 40 Subpart C
- Pricing runs 40 to 170 US dollars per month across 3 tiers. Early access is free.
What collection sites and occupational health clinics actually deal with
Why it stays broken
The rules are written down in enormous detail and the tooling is a clipboard. A site running 400 collections a month has no system that knows which of them were DOT, which had a correctable flaw, and which collector was current.
A fatal flaw on 1 form out of 400 collections voids that test completely, and it cannot be re-created later.
Renewal Drug test If you are a TLC driver in your renewal year, you must take and pass your drug test within the ninety (90) days before the expiration date on your license .
How workplace drug testing is actually regulated
Useful if you run a site or are adding DOT collections. Each source links out.
The DOT procedures at 49 CFR Part 40 prescribe the entire collection process, including specimen volumes, the 90 to 100 degree temperature check, and what makes a flaw fatal or correctable.
eCFR, 49 CFR Part 40The collection site requirements themselves: facility, security, materials and collector responsibilities during the collection.
eCFR, 49 CFR Part 40 Subpart CFMCSA controlled substances and alcohol testing rules for commercial drivers, which set who is tested, when, and under what test reason.
eCFR, 49 CFR Part 382Federal mandatory guidelines were expanded to allow oral fluid specimens in federal workplace testing, adding a second procedure at the same counter.
Federal Register, oral fluid guidelinesNuclear plant fitness for duty testing runs under its own rule at 10 CFR Part 26, a reminder that DOT is not the only federal program a site may serve.
eCFR, 10 CFR Part 26Neurobird Drug Testing Collection Site Dispatch Platform
Put the procedure in front of the collector in the order it has to happen, then check the form before the specimen leaves the counter.
- 1Walk the collector through the correct procedure for DOT versus non DOT at the counter
- 2Catch a fatal or correctable flaw on the custody form before the specimen ships
- 3Track collector qualification, refresher training and mock collections against the calendar
- 4Produce the collection record an employer or auditor asks for without opening a filing cabinet
What changes with Neurobird Drug Testing Collection Site?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Drug Testing Collection Site |
|---|---|
| One correctable error on the custody and control form turns into a memorandum for the record, chased days later by the employer | Walk the collector through the correct procedure for DOT versus non DOT at the counter |
| Collector qualification, refresher training and mock collections are tracked in a folder nobody opens until an inspection | Catch a fatal or correctable flaw on the custody form before the specimen ships |
| DOT and non DOT collections follow different rules at the same counter, and the difference is remembered rather than enforced | Track collector qualification, refresher training and mock collections against the calendar |
Who is this for?
Same counter, three different obligations.
Collections are part of a wider service
Your staff do 20 other things. You need the procedure in front of them so a DOT collection does not depend on memory.
Collections are the business
Volume is your margin and errors are your cost. You need flaws caught before the courier arrives.
You test your own workforce
You are the site and the employer at once. You need a record that satisfies an auditor without exposing donor detail internally.
The collection, as your collector would run it
A working preview. Tick a step to move the specimen through custody.
Drag a job onto a collector to assign it.
How does Neurobird Drug Testing Collection Site work?
Set the rules at intake
DOT or non DOT, urine or oral fluid, reason for test. The correct procedure loads before the donor is in the room.
Check the form on site
Signatures, initials, temperature, seal and CCF number are verified while the donor is still present, when a correctable flaw is still cheap.
Keep qualification current
Initial qualification, refresher training and mock collections sit on a calendar per collector, not in a folder found during an inspection.
Drug testing collection site software questions, answered
Key terms
- What is a drug testing collection site?
- A drug testing collection site is a facility where a trained collector obtains a specimen from a donor under a documented chain of custody and ships it to a certified laboratory. For federally regulated testing the entire procedure is prescribed at 49 CFR Part 40, from donor identification through sealing the specimen in front of the donor.
- What is a split specimen collection?
- A urine collection where at least 45 mL is collected and divided: 30 mL into the primary bottle and at least 15 mL into the split. If the primary tests positive, the donor may request the split be tested at a second laboratory.
- What is the temperature check for?
- Validity. A specimen must read within the 90 to 100 degree Fahrenheit range shortly after collection, and a reading outside it triggers a directly observed recollection. The check is one of several steps a collector performs in a fixed order, which is why procedure discipline matters more than speed.
What happens if a donor cannot provide a specimen?
The shy bladder procedure applies. The donor is given a defined quantity of fluid over a limited period, up to 40 ounces over 3 hours, and if no adequate specimen results the case goes to a physician evaluation rather than a test result.
Does this replace the lab's system or the CCF?
No. The federal custody and control form and the laboratory relationship stay as they are. This is the site's own record: who collected, under which rules, with which qualification, and whether anything on the form needs correcting.
Why we are building this
Federal collection procedure is one of the most precisely written processes in any trade. Volumes, a 90 to 100 degree temperature band, seals, signatures and time limits are all specified. The tool used to follow it is usually a clipboard.
That gap is where correctable flaws, memoranda for the record and stalled hiring decisions come from. It is not a training problem, it is a missing system.
We would rather build this with people who run the counter. Tell us how your site works, and where we have got it wrong.
Where the requirement comes from
The federal rules a collection site actually works to.
- 49 CFR Part 40, DOT testing procedures The complete procedure for federally regulated collections, including flaws, corrections and specimen handling.
- 49 CFR Part 40 Subpart C, collection sites Facility, security and collector requirements specific to the collection site itself.
- 49 CFR Part 382, FMCSA testing Who must be tested among commercial drivers, and under which test reasons.
- Federal Register, oral fluid mandatory guidelines The 2023 rulemaking that added oral fluid specimens to federal workplace testing programs.
How much does Neurobird Drug Testing Collection Site cost?
Priced per collector because the qualification and the liability both attach to the person. Collections are unlimited.
- Collection log
- Guided procedure
- CCF number capture
- Chain of custody record
- Email support
- Everything in Single site
- DOT and non DOT rule sets
- Form flaw checks
- Qualification calendar
- Named contact
- Everything in Multi site
- Employer reporting
- Mock collection records
- Audit evidence export
- Onboarding included
Get free early access
If you run a collection site, tell us where your errors come from and how qualification is tracked today.
Straight answer on where this is: In development. Early access gets the working preview, influence on what ships first, and early access pricing. It does not get you a login today.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.