Hemp processing compliance software that ties every lot to its sample window, its COA and its disposition
Hemp processing compliance is the evidence a licensed processor keeps to show that each lot it converted was hemp and not marijuana. The federal line is a total THC concentration of no more than 0.3 percent on a dry weight basis, sampled no more than 30 days before the anticipated harvest under 7 CFR 990.24 and tested by a laboratory registered with the DEA. Producers also report to the Farm Service Agency within 30 days of planting. Neurobird holds the lot, the test and the disposition on one record.
Neurobird Hemp Processing Compliance in short
- Hold one record per lot: FSA lot number, planting date, sample window, certificate of analysis and disposition
- Diary the pre harvest sampling window from the planting date rather than from memory
- Store certificates of analysis with the total THC figure parsed out, so reports do not get retyped
- 0.3 percent Hemp is Cannabis sativa L. with a total delta 9 THC concentration of no more than 0.3 percent on a dry weight basis. Above that line the material is marijuana and must be disposed of under the applicable rules. USDA AMS, hemp FAQ
- 30 days Under 7 CFR 990.3(a)(2) and 990.24, a sampling agent must collect samples for testing no more than 30 days before the anticipated harvest, using post decarboxylation or a similarly reliable method to determine total THC. USDA AMS, hemp FAQ
- Pricing runs 140 to 640 US dollars per month across 3 tiers. Early access is free.
What hemp processors actually deal with
Why it stays broken
The rules arrived faster than any software for them. A processor is licensed by a state or tribe, tested under a federal part, reported to a farm agency, and audited by whoever shows up. Each of those bodies asks for the same lot facts in a different shape, so the file becomes a folder of PDFs and a spreadsheet that only one person can read.
One lot sampled 31 days out instead of 30 is a compliance problem before a single pound is processed.
States and Tribes are continuing to use the standard sampling protocol of sampling every lot within 30 days of harvest.
The facility, lot by lot
A working preview. Tick a lot to pull its sample window and certificate of analysis.
| Requirement | Status | Next due | |
|---|---|---|---|
| Processor permit renewal, December 31 | current | in 42d | |
| Remediation record, Lot 24-092 | due soon | in 9d | |
| Disposal manifest, non compliant lot | current | in 120d | |
| COA received, total THC 0.24 percent | overdue | 3d late | |
| Lot 24-118, pre harvest sample scheduled | current | in 64d |
Tick a requirement to file evidence against it.
Neurobird Hemp Processing Compliance Compliance Platform
Make the lot the record. Planting date, sample window, laboratory, total THC result and disposition sit on one row, so the answer to an inspector question is a screen rather than an afternoon.
- 1Hold one record per lot: FSA lot number, planting date, sample window, certificate of analysis and disposition
- 2Diary the pre harvest sampling window from the planting date rather than from memory
- 3Store certificates of analysis with the total THC figure parsed out, so reports do not get retyped
- 4Track permit, bond and background check renewal dates across every state you process in
What changes with Neurobird Hemp Processing Compliance?
The same work, read left to right: how it runs today, and how it runs once the record is in one place.
| Today | With Neurobird Hemp Processing Compliance |
|---|---|
| The sample has to be pulled inside a fixed window before harvest, and the window is set by a planting date that lives on somebody's phone | Hold one record per lot: FSA lot number, planting date, sample window, certificate of analysis and disposition |
| Certificates of analysis arrive as PDFs from labs that all format total THC differently, so the number you report is retyped by hand | Diary the pre harvest sampling window from the planting date rather than from memory |
| State and federal reporting run on separate calendars, and missing either one puts the licence rather than the lot at risk | Store certificates of analysis with the total THC figure parsed out, so reports do not get retyped |
Who is this for?
Same rule book, three different operations.
You grow it and convert it
You hold two licences and the sample window belongs to both. You need the planting date to drive the calendar automatically.
You process other people's material
Every intake arrives with somebody else's paperwork. You need the incoming COA and lot identity captured before the material moves.
You run facilities in several states
Plans, forms and deadlines differ by state. You need the same lot fields captured the same way in every building.
What the numbers say about hemp processing
Useful if you hold a processor permit. Each figure links back to the agency that set it.
Hemp is Cannabis sativa L. with a total delta 9 THC concentration of no more than 0.3 percent on a dry weight basis. Above that line the material is marijuana and must be disposed of under the applicable rules.
USDA AMS, hemp FAQUnder 7 CFR 990.3(a)(2) and 990.24, a sampling agent must collect samples for testing no more than 30 days before the anticipated harvest, using post decarboxylation or a similarly reliable method to determine total THC.
USDA AMS, hemp FAQEvery licensed producer sets up a Farm Profile with the Farm Service Agency, reports hemp within 30 days of the planting date, and works to a July 15 annual reporting deadline. FSA also issues the lot numbers used to track hemp from production to harvest.
USDA AMS, hemp FAQLaboratories that test hemp for compliance must be registered with the Drug Enforcement Administration. On November 14, 2024 USDA extended that registration deadline to December 31, 2025, having previously set January 1, 2025.
USDA AMS, hemp FAQGeorgia charges $500 a year for a hemp processor permit and, effective October 1, 2024, requires a surety bond of at least $20,000 with a maximum of $1,000,000 set by the Commissioner. Permits run through December 31 of the year they are issued.
Georgia Department of Agriculture, hemp processor permitsHow does Neurobird Hemp Processing Compliance work?
Register the lot
FSA lot number, planting date, acreage or intake weight and variety captured once, with the licence it was grown under attached.
Drive the sample window
The pre harvest window is calculated from the planting and anticipated harvest dates, and the sampling agent and laboratory are recorded against the lot.
Close the lot
Certificate of analysis, total THC figure, and the disposition, whether that is release, remediation or disposal, land on the same record and stay there for the audit.
Hemp processing compliance software questions, answered
Key terms
- What is hemp processing compliance?
- Hemp processing compliance is the record keeping a licensed processor has to keep so that every lot it converts can be shown to have come from hemp rather than marijuana. Under the USDA domestic hemp production program, hemp means Cannabis sativa L. with a total THC concentration of no more than 0.3 percent on a dry weight basis, tested before harvest by a laboratory registered with the DEA.
- What are the sampling rules before harvest?
- Under 7 CFR 990.3(a)(2) and 990.24, a sampling agent must collect samples for testing no more than 30 days before the anticipated harvest. Testing uses post decarboxylation or a similarly reliable method, so the result is total THC rather than delta 9 alone. Anything above the acceptable hemp THC level has to be disposed of or remediated.
Who do we report to, USDA or the state?
Usually both, on different clocks. Licensed producers set up a Farm Profile with the Farm Service Agency, report hemp within 30 days of planting, and face a July 15 annual reporting deadline. States and tribes with approved plans run their own licensing, sampling and reporting on top of that.
Does a processor need a bond?
In some states, yes. Georgia sets its hemp processor permit fee at $500 a year and, effective October 1, 2024, requires a surety bond of at least $20,000 with a maximum of $1,000,000 set by the Commissioner. That bond is a renewal date like any other, and it lapses quietly.
Does this replace our seed to sale or ERP system?
No. Inventory, batches and finance stay where they are. What lives here is the compliance record: lot identity, sample window, certificate of analysis, disposition and every licence and permit date, joined so an inspector question has one answer.
Why we are building this
Hemp went from illegal to licensed faster than anyone built the paperwork for it. The rules are clear enough. The record keeping is what fails.
A lot gets sampled a day late, a certificate of analysis sits in an inbox, a permit renewal passes while the plant is running, and none of that is visible until an inspector asks.
We would rather build this with people holding the permit. Tell us how your compliance file actually works, and where we have got it wrong.
Where the requirement comes from
Public sources on how hemp is defined, sampled, tested and licensed.
- USDA AMS, hemp frequently asked questions The 0.3 percent total THC definition, the 30 day pre harvest sampling window under 7 CFR 990.24, FSA lot numbers and the DEA laboratory registration deadline.
- Georgia Department of Agriculture, hemp processor permits A worked example of a state processor permit: $500 annual fee, surety bond between $20,000 and $1,000,000, and an annual background check.
- Georgia Department of Agriculture, hemp program Licence year dates, grower reporting of plantings, harvests and disposals, and the state regulations sitting on top of the federal rule.
- Texas DSHS, consumable hemp program Licensing and registration for consumable hemp products, labelling rules and the current licensee list, a separate track from crop production.
- Maine DACF, hemp program A state plan view of grower licensing, sampling and reporting, useful for comparing how differently two approved plans can read.
How much does Neurobird Hemp Processing Compliance cost?
Priced per facility because permits, bonds and inspections attach to a facility. Lots and users are unlimited on every tier.
- Lot records
- Sample window diary
- COA storage
- Disposition log
- Email support
- Everything in Single site
- Total THC parsed from COAs
- Permit and bond renewals
- Inspector ready export
- Named contact
- Everything in Licensed processor
- State by state rule sets
- Multi facility roll up
- ERP sync
- Onboarding included
Get free early access
If you hold a processor permit, tell us how a certificate of analysis reaches your file today and what breaks.
Straight answer on where this is: In development. Early access gets the working preview, a say in what ships first, and early access pricing. It does not get you a login today.
Prefer email? Write to office@neurobird.com and a person will reply. No autoresponder.